Overview
We are seeking a professional and hospitality-driven Office Coordinator/Administrator to support a high-touch corporate office environment. This individual will play a key role in creating a welcoming, organized, and efficient workplace experience for employees, visitors, candidates, vendors, and senior leadership.
This is a highly visible role that blends front office support, workplace operations, event coordination, employee experience, and day-to-day administrative support. The ideal candidate is proactive, detail-oriented, service-minded, and comfortable managing multiple responsibilities in a fast-paced environment.
The ideal candidate has prior experience supporting office operations within a corporate environment and can confidently manage workplace activities, event coordination, vendor interactions, and recurring administrative responsibilities with limited oversight.
Key Responsibilities
Front Office & Administrative Support
· Serve as a welcoming and professional point of contact for employees, visitors, candidates, vendors, and executives while creating a polished and hospitality-driven office experience
· Monitor, organize, and proactively maintain office supplies, snacks, beverages, mail, packages, and shared workplace areas while communicating inventory and operational needs in a timely manner
· Assist with office access, badge/key fobs, workspace planning, maintenance requests, office repairs, and other day-to-day workplace operations
· Manage conference room schedules, shared calendars, and event space reservations
· Utilize internal systems and tools, including SharePoint and ServiceNow, to support office administration and operational processes
· Manage multiple recurring administrative and operational responsibilities simultaneously while maintaining strong organization, accuracy, and follow-through
Event & Employee Experience Support
· Coordinate onsite meetings, team lunches, office events, employee engagement activities, and workplace celebrations, including catering, vendor coordination, room setup, and event logistics
· Foster a welcoming and hospitality-focused workplace experience by anticipating employee and guest needs and maintaining conference rooms, café areas, and shared spaces
· Independently manage recurring workplace activities and administrative support functions to ensure smooth day-to-day operations
Facilities & Vendor Coordination
· Partner with the Office Manager, Facilities team, building management, and vendors to support office operations, maintenance requests, workplace projects, deliveries, and operational needs
· Support office compliance, operational procedures, and workplace standards
Qualifications
· 3+ years of experience in an Office Coordinator, Office Administrator, Workplace Experience, Office Manager, or similar corporate office support role
· Professional presence with the ability to confidently interact with executives and senior leadership
· Demonstrated experience supporting day-to-day office operations, including workplace logistics, vendor coordination, office events, meetings, and catering
· Strong customer service, communication, and interpersonal skills with the ability to professionally interact with employees, visitors, vendors, and senior leadership
· Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment
· Strong proficiency with Microsoft Outlook, Teams, Word, Excel, and other workplace technologies; experience with SharePoint and ServiceNow is a plus
· Ability to work independently, take ownership of responsibilities, and quickly contribute across office operations, workplace support, and administrative functions
· Must be legally authorized to work in the United States without sponsorship
Pay: $21.00 - $24.00 per hour
Application Question(s):
How many years of experience do you have supporting day-to-day office operations in a corporate office environment?
- Less than 1 year
- 1-2 years
- 3-5 years
- 5+ years
Which of the following have you been directly responsible for? (Select all that apply)
☐ Office supplies and inventory management
☐ Conference room scheduling
☐ Vendor coordination
☐ Catering and lunch coordination
☐ Employee events and workplace activities
☐ Facilities/building management coordination
☐ Mail and package handling
☐ Badge/access management
☐ Executive interaction and visitor support
Describe your experience managing day-to-day office operations. What were your primary responsibilities?
Tell us about the largest office environment you have supported. Approximately how many employees did you support, and what office functions were you responsible for?
Which workplace technologies and office administration tools do you use regularly?
This role requires someone who can step into a corporate office environment and quickly take ownership of workplace operations with minimal supervision. Please provide an example of a role where you successfully managed office operations independently.
This role requires someone who can step into a corporate office environment and quickly take ownership of workplace operations with minimal supervision. Please provide an example of a role where you successfully managed office operations independently.
Work Location: In person
