Working Title: Contracted Services & Fleet Coordinator
Job Class: Office and Administrative Specialist, Senior
Agency: Public Safety Dept
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Job ID: 95473
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Location: Duluth
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Telework Eligible: No
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Full/Part Time: Full-Time
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Regular/Temporary: Unlimited
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Who May Apply: Open to all qualified job seekers and DPS employees eligible to bid (permanent classified employees in the same job and classification). Eligible bidders should apply through self-service AND confirm their interest bid by emailing [email protected] by 11:59 PM 07/20/2026.
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Date Posted: 07/14/2026
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Closing Date: 07/27/2026
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Hiring Agency/Seniority Unit: Public Safety Dept / Public Safety-AFSCME
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Division/Unit: Duluth District 2700 / Duluth D 2700 Clerical
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Work Shift/Work Hours: Day Shift / 8:00 AM - 4:30 PM
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Days of Work: Monday - Friday
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Travel Required: No
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Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually
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Classified Status: Classified
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Bargaining Unit/Union: 206 - Clerical/AFSCME
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Work Area: 1131 Mesaba Ave, Duluth, MN 55811
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FLSA Status: Nonexempt
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Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position provides advanced administrative and operational coordination for the Minnesota State Patrol District Office by independently managing contracted escort service requests, administering district procurement and supply activities, and maintaining records in compliance with applicable policies and data privacy laws. The incumbent exercises independent judgment in coordinating vendor scheduling, processing data and case file requests, and ensuring the accuracy, timeliness, and integrity of electronic and physical records. Serving as a key point of contact for internal and external stakeholders, the position supports efficient district operations through scheduling, document processing, transcription, and customer service functions, while also compiling and maintaining fleet data within the statewide M5 system to support cost tracking, equipment monitoring, and preventative maintenance efforts.
The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.
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Ability to read source documents and enter data in specific databases or tracking systems; Accurately input, verify, and edit electronic data
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Ability to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors
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Skill in customer service sufficient to Provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence
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Skill in document and records management sufficient to maintain electronic or paper files for efficient organization and retrieval of information
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Ability to fluently communicate, read, understand, and respond to a variety of communications, such as customers’ questions, product catalogs, requisitions, purchase orders, detailed instructions and procedures, inventory records, and distribution lists
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Ability to calculate and verify totals on reports, forms, requisitions, or bills, using a calculator, computer, and/or other tools
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Ability to explain laws, rules, regulations, standards, policies, and procedures to clients, coworkers, and customers
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Ability to work cooperatively with individuals from diverse backgrounds and underserved communities
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Experience with data privacy rules, policies and procedures in order to comply with DPS, MSP and BCA rules and regulations, as well as federal and state laws regarding confidentiality of data
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Experience with SWIFT Procurement System and statewide accounting procedures
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Experience with asset management, working with vendors, and invoicing inventories
- Legal and/or technical terminology related to law enforcement and court proceedings.
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Skill in word processing (Microsoft Word) spreadsheet (Microsoft Excel), and email (Microsoft Outlook) and entering data into legal databases
Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others, and moving and transporting light objects frequently. Even though the weights being moved and transported may be a negligible amount, a job in this category may require position self to move to a significant degree or may involve maintaining a stationary position for extended periods.
This position requires successful completion of the following:
It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components:
1) criminal history
2) reference check
3) fingerprinting (MNJIS/REAL)
4) SEMA4 records, personnel file and employment records (current and former state employees only)
The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.
If you have questions about this position, contact Megan Lund at [email protected] .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Megan Lund at [email protected].
The Minnesota Department of Public Safety (DPS) is a diverse, complex agency dedicated to serving communities across the state. DPS has 10 public facing and four support divisions with about 2,400 dedicated employees operating programs statewide that all have one goal: Building a safer Minnesota.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
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Connection with their coworkers and communities
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Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
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Diabetes care
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Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
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Pension plan that provides income when you retire (after working at least three years)
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Employer paid life insurance to provide support for your family in the event of death
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Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
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Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
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Training, classes, and professional development
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Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
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A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
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Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
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Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [email protected] and let us know the support you need.
For accommodations or questions about accessibility specifically relating to this job announcement, please email the Affirmative Action Division at [email protected] or call 651-539-1875 (voice) or using your preferred telecommunications relay provider.
