Job Summary
We are seeking a proactive and organized Site Administrator to oversee daily operations at our facility, ensuring smooth administrative functions and effective communication across teams. This role is vital in maintaining an efficient work environment, managing office procedures, and supporting staff and visitors. The ideal candidate will demonstrate excellent organizational skills, strong computer literacy, and a customer-focused attitude to foster a welcoming and productive site atmosphere. This paid position offers an exciting opportunity to contribute to a dynamic team while honing your office management expertise.
Duties
- Maintain daily headcount, attendance, timekeeping support, employee rosters, and site contact lists.
- Organize BOLs, delivery records, daily reports, progress photos, meeting notes, and project files.
- Support hotel rosters, travel lists, onboarding coordination, badging, and site orientation records.
- Coordinate routine site services such as dumpsters, portable toilets, fuel deliveries, office supplies, and mail.
- Assist Project Managers, Construction Managers, Superintendents, Safety, Quality, and payroll with documentation.
- Use Excel, Outlook, Teams, Procore or similar platforms to track and distribute information.
- Communicate professionally with employees, subcontractors, vendors, customers, and project stakeholders.
- Maintain confidential employee and project information appropriately.
Qualifications
- Proven experience in office management, administrative support, or clerical roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with QuickBooks or similar accounting software
- Excellent computer skills including data entry, typing speed, proofreading, and general computer literacy
- Bilingual abilities are highly desirable to assist diverse client needs and enhance communication
- Strong customer service skills with professional phone communication and phone etiquette experience
- Ability to handle confidential information responsibly while managing multiple tasks efficiently
- Prior experience with personal assistant duties or calendar management is preferred
Join our team as a Site Administrator to help create a welcoming environment where operational excellence meets outstanding service!
Pay: From $22.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
Work Location: In person
