Location: Beverly Hills, CA
Schedule: 8-hour shifts scheduled between 8:00 AM and 8:00 PM plus one weekend day a month
Insync Consulting is seeking organized Healthcare Scheduler to coordinate staff and provider schedules, ensuring seamless clinic operations and exceptional patient care. If you have experience with healthcare scheduling, enjoy solving staffing challenges, and excel at managing competing priorities, we'd love to hear from you.
What You'll Do
As a Healthcare Scheduler, you'll play a key role in maintaining accurate and efficient schedules for clinic staff and providers by:
- Developing and maintaining comprehensive staff and provider schedules to ensure appropriate daily coverage.
- Managing schedules in UKG (Kronos), including real-time updates for staffing changes.
- Responding quickly to last-minute schedule adjustments due to call-outs, emergencies, or changing patient volumes.
- Publishing schedules on a regular cadence and communicating updates clearly to staff.
- Coordinating weekend and holiday rotations to ensure fair and adequate coverage.
- Processing time-off requests, verifying eligibility, obtaining approvals, and arranging appropriate coverage.
- Tracking attendance and staff availability while escalating concerns to leadership when appropriate.
- Partnering with HR and Payroll to reconcile schedules with approved leave and time records.
- Performing routine schedule audits to ensure compliance with organizational policies, labor regulations, and departmental guidelines.
- Monitoring overtime, work-hour limits, and scheduling compliance.
- Preparing staffing reports and workforce analytics using UKG, Excel, and Tableau to support operational decision-making.
- Identifying opportunities to improve scheduling processes and operational efficiency.
- Assisting with additional administrative and operational projects as needed.
Required Qualifications
- High School Diploma or GED required.
- Minimum of 1 year of recent experience in an outpatient clinic or medical office setting.
- Experience using UKG (Kronos).
- Experience using Epic or FAST scheduling systems.
- Strong written and verbal communication skills.
- Ability to read, understand, and follow detailed written and verbal instructions.
- Excellent organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
Pay: $25.00 - $27.00 per hour
Benefits:
Application Question(s):
- Are you able to prepare and present staffing reports using UKG, Excel, or Tableau?
Experience:
- UKG Kronos: 1 year (Required)
- EPIC or FAST: 1 year (Required)
Work Location: In person
