Job Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team! In this vital role, you will provide comprehensive administrative support to senior leadership, ensuring smooth daily operations and efficient management of their schedules. Your proactive approach, exceptional organizational skills, and technical proficiency will help drive productivity and enable our executives to focus on strategic priorities. This position offers an exciting opportunity to be at the heart of our organization’s success, supporting key decision-makers with professionalism and enthusiasm.
Duties
- Maintain calendars and appointment scheduling
- Arrange for all travel in support of partners and others as needed
- Answer and direct telephone calls, and appropriately relay important information promptly, maintaining confidentiality as needed
- Assist with planning, coordinating, and organizing various company meetings, events, and celebrations
- Be easily accessible for after-hour travel, scheduling, and other needs
- Prepare and maintain expense reports
- Provide general administrative and office support (ordering supplies, coordinating weekly lunches and catering for onsite meetings)
Requirements
- Bachelor’s degree
- 2-3 years of administrative experience ideally supporting at the Vice President or Managing Director level
- Attention to detail and the ability to work with all levels of employees and partners
- Proactive and forward looking, with a strong sense of ownership and involvement
- Effectively apply strong self-organization and time management skills, with considerable emphasis on self-initiation, independent decision making, accuracy and follow-through on a broad range of administrative support tasks
- Problem-solving and communication skills
- Microsoft Office software skills (Word, Excel, PowerPoint and Outlook)
- Flexible, collaborative, and willing to engage with multiple teams in a dynamic environment
Join us if you’re ready to bring your energetic spirit and meticulous organizational skills into a rewarding role that makes a real difference! We value proactive professionals who thrive on supporting others while maintaining high standards of excellence.
#RJADM45
Pay: $75,000.00 - $85,000.00 per year
Work Location: In person
