Direct the general operations of the Accounts Payable Department.
Maintain an accounts payable system in accordance with applicable laws, regulations, Board policies, and Generally Accepted Accounting Principles (GAAP).
Review and match invoices, purchase orders, and check requests for payment; resolve discrepancies with vendors and appropriate district personnel.
Ensure vendors are paid accurately and timely in accordance with invoice terms, contracts, pricing discounts, price quotes, and applicable federal, state, and private grants.
Verify the accuracy of accounts payable input batches.
Maintain accurate vendor files, including required Form 1099 information.
Prepare, analyze, and process Form 1099s at calendar year-end in accordance with federal laws and regulations.
Assist with year-end closing of open purchase orders and outstanding invoices.
Assist auditors by providing supporting documentation and information regarding internal accounts payable processes.
Implement and follow Board policies and procedures related to Accounts Payable.
Coordinate with the Chief School Financial Officer to verify the accuracy and timely submission of reports required by the Alabama State Department of Education.
Assist with the preparation of the annual departmental budget.
Assist with payroll-related duties as assigned.
Perform other duties and responsibilities as assigned by the Superintendent or Chief School Financial Officer.
Performance will be evaluated in accordance with Dallas County Schools Board policy.
