A hands on manager of the payment process for seafood and volatile industry supply chains. Verify complex vendor invoices against purchase orders and fishing boat settlements, and ensure timely payments to fishermen, vendors, and freight carriers. Verify authorization of all operating expenses and ensure their timely payment. Professionally communicate with payees and coworkers.
Key Responsibilities
- Vendor Management: Build relationships with fishermen and other seafood suppliers, and cold storage facilities to inform of payment and to resolve billing disputes quickly.
- Invoice Verification: Match seafood receipts (weights, sizes, and prices) against purchase orders/settlement slips and freight bills to ensure absolute accuracy.
- Cash Flow: Manage a number of weekly payment runs via ACH transfer or check to keep supply channels frictionless.
- Month-End Close: Reconcile AP ledgers and prepare monthly expense accruals (e.g. costs owed but not yet billed, and estimated costs vs. actuals).
- Compliance: Enforce internal controls and ensure payments comply with laws and regulations.
- Bespoke Software Mastery: Develop expertise in the Company’s custom ERP and pricing software and leverage its capabilities.
Core Metrics for Success
- Days Payable Outstanding (DPO): The average time it takes to pay vendors. Manage this to optimize company cash flow without alienating suppliers.
- Invoice Processing Time: Tracking how long it takes to code, approve, and pay a bill.
- Error Rate: Keeping the number of incorrect payments or duplicate invoices at zero.
Qualifications
- Experience: 3+ years work experience in the for-profit, private sector.
- Education: Bachelor’s degree.
- Tech Skills: Proficiency in Intuit Quickbooks, Microsoft Excel, and AI prompting.
Pay: $77,000.00 - $86,000.00 per year
Benefits:
- Health insurance
- Paid time off
Work Location: In person
