One Kalakaua Senior Living is seeking a highly organized, proactive and detail-oriented Administrative & Human Resources Coordinator to support both our Administration and Human Resources Department. This is an excellent opportunity for an individual who enjoys a fast-paced environment, values teamwork and thrives on coordinating projects, supporting employees and helping leadership achieve organizational goals.
The ideal candidate is a self-starter with exceptional communication and organizational skills who can effectively balance multiple priorities while maintaining a high level of professionalism and confidentiality.
Essential Responsibilities:
- Coordinate the full-cycle of recruitment process, including posting job advertisements, screening applicants, scheduling interviews, processing new hires and assisting with onboarding.
- Maintain accurate personnel records and organize electronic and paper filing systems.
- Coordinate meetings by scheduling attendees, preparing agendas, assembling materials and arranging meeting logistics.
- Assist with employee benefits administration, invoice processing, employee service requests, and benefits-related documentation.
- Support special projects and interdepartmental initiatives assigned by Executive Leadership and Human Resources.
- Draft, review and distribute professional communications on behalf of Executive Director and Human Resources Manager.
- Manage incoming phone calls, prioritize communications and respond appropriately while maintaining confidentiality.
- Maintain employee communication boards and ensure all required federal, state, and organizational notices remain current.
- Maintain employee information within the Human Resources Information System (HRIS) and payroll system.
- Track employee licenses, certifications, health requirements, TB testing, immunizations, and regulatory compliance deadlines.
- Prepare and distribute monthly compliance reports to department managers.
- Assist with performance evaluation administration, including tracking, collecting, scanning, and maintaining completed evaluations.
- Support employee health documentation and maintain confidential medical records in accordance with company policies.
- Assist Executive Leadership with proofreading, formatting, and finalizing departmental policies and procedures.
- Collaborate with department managers to support resident activities, special events, and operational needs throughout the community.
- Serve as a member of the Emergency Incident Command Team during emergency situations and assist with staff coordination and communications.
Qualifications
- Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
- Minimum of 2 years of administrative, executive support, or human resources experience.
- Human Resources experience strongly preferred.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities with exceptional attention to detail.
- Ability to manage multiple priorities while meeting deadlines.
- Demonstrated ability to handle confidential information with professionalism and discretion.
- Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Experience with HRIS and payroll systems is preferred.
- Ability to work independently while contributing positively to a collaborative team environment
What We're Looking For
We are seeking someone who is:
- Professional, dependable, and service-oriented
- Highly organized with excellent follow-through
- Adaptable in a fast-paced environment
- Comfortable interacting with employees, residents, families, vendors, and leadership
- A strong communicator with a positive attitude and excellent customer service skills
Benefits
We offer a competitive compensation package that includes:
- Medical, Dental & Vision Insurance
- 401(k) Retirement Plan
- Paid Time Off & Paid Holidays
- Life Insurance
- Employee Assistance Program
- Professional Development Opportunities
- A supportive team-oriented work environment dedicated to serving Hawaii's seniors
If you're passionate about people, enjoy supporting leadership, and want to make a meaningful impact in a senior living community, we'd love to hear from you!
Job Type: Full-time
Pay: $29.00 - $33.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience:
- Administration/Clerical: 3 years (Preferred)
License/Certification:
- CPR & First Aid Certification? (Preferred)
Work Location: In person
