ABOUT US
The Ione Band of Miwok Indians (IBMI) is a sovereign tribal nation located in Plymouth, CA, approximately 40 miles east of Sacramento, CA. IBMI’s departments consist of: Administration, Finance, Housing, Cultural, Transportation, Education, Social Services, and Tribal Gaming Commission. IBMI has also launched various economic development projects, including a gaming entertainment facility, Acorn Ridge Casino, opened in February 2026. Revenue from economic development activities, coupled with IBMI’s various grant-funded programs, supports the Tribe’s governmental operations, Tribal citizen general welfare programs, and land restoration efforts.
POSITION SUMMARY
The Director of Administration ("Director") serves as a member of the Tribe's executive leadership team and provides strategic leadership over Tribal administrative operations, organizational development, and the implementation of Tribal priorities. Under the direction of the Tribal Chairperson, the Director is responsible for planning, directing, coordinating, and evaluating the Tribe's governmental and grant-funded programs while ensuring compliance with applicable Tribal, federal, and state laws, regulations, and funding requirements. The Director provides executive oversight of administrative operations; supervises managers, supervisors, and administrative staff; oversees consultants and contractors; develops and implements organizational policies and procedures; assists with the preparation and administration of operating and grant budgets; maintains organizational records and document management systems; and promotes accountability, operational efficiency, and continuous organizational improvement. The Director serves as a strategic advisor to the Tribal Chairperson and Tribal Council by providing analyses, recommendations, and regular reports regarding organizational performance, program effectiveness, funding opportunities, and long-term planning. The position requires extensive executive-level leadership experience within Tribal government, Indian Country organizations, or a comparable governmental environment, together with the judgment, integrity, and professionalism necessary to advance the Tribe's mission and strategic objectives.
DUTIES & RESPONSIBILITIES
- Provide executive oversight for Tribal administrative programs and initiatives as assigned by the Tribal Chairperson, including the development and implementation of policies, procedures, operational standards, and program documentation.
- Direct the development, implementation, administration, and evaluation of HUD, TANF, BIA, EPA, TNGF, TVSSA, TNAP, NPS, GWP, and other federally, state, Tribal, and privately funded programs.
- Serve as a secondary point of contact for Tribal citizens regarding Tribal government operations, social services, community services, and other assistance programs.
- Coordinate and support the activities of Tribal departments to ensure efficient, effective, and accountable delivery of programs and services.
- Develop, implement, and maintain administrative systems, databases, records management systems, and organizational processes that improve operational effectiveness.
- Maintain electronic and hard-copy records of program standards, policies, procedures, reports, and other official documentation.
- Represent the Tribe before federal, state, Tribal, local, and private organizations regarding assigned programs, grants, and administrative initiatives.
- Research, identify, and pursue federal, state, Tribal, and private funding opportunities consistent with Tribal priorities.
- Prepare, coordinate, and submit competitive grant applications, budgets, proposals, and supporting documentation.
- Maximize funding opportunities through timely submission of well-researched, well-written, and fully documented grant proposals.
- Oversee grant administration to ensure compliance with funding requirements, reporting obligations, monitoring activities, and audit standards.
- Assist the Tribal Chairperson and Tribal Council in developing and implementing short- and long-term strategic goals, organizational priorities, and administrative initiatives.
- Assist in the development, implementation, monitoring, and evaluation of organizational policies, administrative procedures, and internal controls.
- Develop reporting and performance measurement systems to evaluate program effectiveness and achievement of organizational goals and objectives.
- Assist in the preparation, administration, and monitoring of departmental and grant budgets.
- Develop and implement employee training and professional development programs.
- Provide periodic reports, analyses, and recommendations to the Tribal Chairperson and Tribal Council regarding organizational operations, program performance, grant activities, and strategic initiatives.
- Perform other duties as assigned.
MINIMUM QUALIFICATIONS
Bachelor's degree in Public Administration, Business Administration, Organizational Leadership, Tribal Governance, or a closely related field is preferred. Candidates without a bachelor's degree may be considered if they possess at least ten (10) years of progressively responsible administrative or executive management experience.
Minimum of five (5) years of progressively responsible management-level experience in Tribal government, Indian Country organizations, or a closely comparable public-sector governmental entity (such as city or county government) is required. Experience must include direct supervision of staff and/or managers and demonstrate increasing responsibility for organizational leadership, policy implementation, budgeting, personnel administration, and operational decision-making.
Must possess a valid and unrestricted California Driver License. Driver License must not contain restrictions that would prevent the employee from being insured under IBMI's insurance policy or operating IBMI-owned vehicles.
Must be willing to work full-time on site, with limited opportunities for remote work.
EXPERIENCE - KNOWLEDGE - SKILLS - ABILITIES
- Demonstrated experience administering federally funded programs serving Tribal governments or Native communities, including grant compliance, reporting, audits, monitoring, and program evaluation.
- Extensive knowledge of federal funding opportunities available to Tribal governments, including HUD, TANF, BIA, EPA, and other Tribal grant programs, or knowledge of similar grant programs of other governments.
- Working knowledge of Public Law 93-638 contracts and self-determination agreements, including contract negotiations, annual reporting requirements, indirect cost proposals, and contract amendments.
- Significant executive and supervisory leadership experience, including supervision of managers and professional staff, employee coaching and development, performance evaluations, succession planning, and collaboration with Human Resources regarding recruitment, employee relations, disciplinary actions, policy implementation, and training.
- Experience developing, implementing, and monitoring departmental, operational, and grant-funded budgets, including forecasting, expenditure tracking, financial reporting, and fiscal accountability.
- Demonstrated ability to lead organizational change, improve administrative systems, establish operational efficiencies, and promote accountability, transparency, and continuous improvement.
- Experience developing organizational policies, administrative procedures, internal controls, and operational standards.
- Knowledge of Tribal government operations, Tribal sovereignty, and the unique governmental, regulatory, and cultural environment of Indian Country.
- Experience working collaboratively with Tribal leadership, elected officials, governmental agencies, funding organizations, consultants, and community partners.
- Exceptional written, verbal, interpersonal, and presentation communication skills.
- Strong analytical, organizational, project management, and problem-solving skills.
- Demonstrated ability to manage multiple priorities, meet deadlines, and exercise sound independent judgment in a fast-paced environment.
- Proficiency with Microsoft Office 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
- Ability to establish and maintain effective working relationships with Tribal citizens, employees, elected officials, governmental agencies, funding organizations, and the public.
- Demonstrated initiative, professionalism, discretion, and sound judgment when handling confidential and sensitive information.
- Must be a motivated self-starter capable of working independently with minimal supervision while fostering collaboration across departments.
- Ability to lift up to 25 pounds, sit for extended periods, and perform the physical activities associated with normal office work. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of the position.
- Ability to attend evening and weekend meetings and travel as necessary.
CORE COMPETENCIES
- Leadership. Provides clear direction, develops employees, builds high-performing teams, delegates appropriately, and creates an organizational culture focused on accountability, collaboration, and service excellence.
- Strategic Planning. Develops long-range organizational goals; anticipates future needs; aligns resources with Tribal priorities; and implements strategies that promote sustainable organizational growth.
- Initiative. Demonstrates the ability to identify opportunities, solve problems proactively, assume additional responsibilities, and achieve positive organizational outcomes with minimal supervision.
- Integrity. Maintains the highest ethical standards; preserves confidentiality; demonstrates honesty and accountability; and promotes an ethical and respectful workplace.
- Respect. Values diverse perspectives; demonstrates cultural awareness; treats Tribal citizens, coworkers, elected officials, and community partners with professionalism, dignity, and respect.
- Innovation. Identifies opportunities to improve systems, streamline processes, implement technology, and develop creative solutions that enhance organizational effectiveness.
- Fiscal Management. Demonstrates sound financial stewardship through responsible budgeting, grant administration, expenditure monitoring, and resource allocation.
- Organizational Development. Builds effective administrative systems, improves organizational processes, develops policies and procedures, and promotes continuous organizational improvement.
- Conflict Management. Addresses disagreements professionally and objectively while maintaining productive working relationships and seeking mutually beneficial resolutions.
- Negotiation. Effectively negotiates agreements, contracts, partnerships, and funding opportunities while protecting Tribal interests and fostering positive relationships.
- Attention to Detail. Produces accurate work; maintains organized records; monitors compliance requirements; and ensures thorough documentation.
- Communication. Effectively communicates complex information verbally and in writing; provides clear guidance; actively listens; and fosters open communication throughout the organization.
- Continuous Learning. Maintains current knowledge of Tribal governance, public administration, grant management, applicable laws and regulations, and industry best practices.
- Service Orientation. Demonstrates commitment to providing responsive, professional, and respectful service to Tribal citizens while supporting the mission and values of the Tribe.
- Adaptability. Responds effectively to changing priorities, organizational needs, funding requirements, and regulatory environments.
- Quality. Maintains high standards of accuracy, professionalism, and excellence while consistently producing reliable work products.
- Compliance. Ensures adherence to Tribal policies, federal and state regulations, grant requirements, contractual obligations, and organizational procedures.
- Teamwork. Builds collaborative relationships across departments, supports organizational goals, shares knowledge, and contributes positively to the overall success of the Tribe.
INDIAN PREFERENCE
Preference in filling vacancies may be given to qualified Indians and/or Alaska Natives as provided for the Indian Self-Determination and Education Assistance Act (PL 93-638). Tribal verification for claiming preference must be provided with the application for consideration. Other than the above statement, the Ione Band of Miwok Indians is an equal opportunity employer.
CONDITIONS OF EMPLOYMENT
Successful candidate will be required to pass pre-employment background investigation.
Pay: $70,000.00 - $130,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- If you do not possess a relevant Bachelor's Degree, explain how you meet the minimum qualifications in lieu of a degree.
Education:
Experience:
- Progressively responsible management level: 5 years (Required)
Location:
- Plymouth, CA 95669 (Preferred)
Ability to Commute:
- Plymouth, CA 95669 (Required)
Work Location: In person
