Part-Time HR Administrative Assistant
Schedule: Part-Time | 24 Hours per Week | Three 8-Hour Days
Department: Human Resources
Position Overview
We are seeking an organized, dependable, and detail-oriented Part-Time HR Administrative Assistant to provide administrative support to our Human Resources department. This position is ideal for someone who enjoys staying organized, coordinating employee activities, working with employee information, and helping keep a busy HR department running smoothly.
This is primarily an administrative support role with responsibilities spanning document management, employee file maintenance, reporting, employee recognition, onboarding coordination, company events, and day-to-day HR support.
Key Responsibilities
- Print, scan, copy, organize, and distribute HR documents and employee paperwork
- Prepare and coordinate outgoing mail, packages, and shipments
- Upload and maintain employee documents and electronic personnel files within Paylocity/HRIS
- Assist with Paylocity administrative tasks and employee record maintenance
- Organize and maintain confidential employee files and HR documentation
- Coordinate the Employee of the Month program, including certificates, recognition materials, and distribution
- Track employee birthdays, work anniversaries, and other recognition milestones
- Prepare and distribute birthday, anniversary, and recognition certificates
- Order new hire clothing, uniforms, and onboarding materials as needed
- Assist with new hire onboarding preparation and administrative coordination
- Schedule Outlook calendar invitations for new hire orientations, meet-and-greets, onboarding meetings, and other HR-related events
- Prepare weekly and monthly HR reports, including employee headcount, new hires, terminations, birthdays, anniversaries, and other recurring workforce information
- Assist with organizing and maintaining annual employee performance review documentation
- Track annual review schedules, completed documentation, and outstanding items
- Assist with planning and coordinating company parties, employee appreciation events, holiday celebrations, meetings, lunches, and other company events
- Coordinate event details including invitations, RSVPs, food and catering, decorations, supplies, employee communications, and event setup
- Assist with ordering employee gifts, awards, recognition items, and event materials
- Prepare, organize, and distribute HR forms, packets, and employee communications
- Assist with spreadsheets, reports, data entry, and general recordkeeping
- Maintain organized electronic and physical HR files
- Provide additional administrative support to the HR department as needed
Qualifications
- Strong organizational skills and exceptional attention to detail
- Dependable and able to work independently with minimal supervision
- Ability to handle confidential employee information with discretion
- Proficient with Microsoft Outlook, Excel, Word, and general computer systems
- Comfortable learning and working within HRIS and payroll systems; Paylocity experience is a plus
- Strong written and verbal communication skills
- Creative and willing to assist with employee events, celebrations, and recognition activities
- Ability to manage multiple recurring responsibilities and deadlines
- Previous administrative, office, or HR support experience preferred
Schedule
This is a part-time, 24-hour-per-week position consisting of three 8-hour workdays each week.
The position requires reliable attendance and consistent availability on the established workdays. This role is designed to provide dedicated administrative support to the Human Resources department while offering a predictable part-time schedule.
What We’re Looking For
We are looking for someone who genuinely enjoys organization and administrative work while also enjoying the people and culture side of the workplace. The ideal candidate is proactive, accurate, creative, dependable, and comfortable taking ownership of recurring responsibilities.
You should be someone who notices the details, keeps things moving without needing constant direction, and enjoys helping create a positive employee experience—from making sure a new hire’s paperwork is ready to recognizing an employee’s anniversary or helping put together a great company event.
Pay: $17.00 - $20.00 per hour
Work Location: In person
