BOOKKEEPER & PURCHASING COORDINATOR
About Us
Pregl Services, Inc. is a fast-paced service and manufacturing company specializing in the construction, repair, and maintenance of vacuum heat-treat equipment. We provide reliable, expedient, cost-effective, value-added repair, rebuild, and reconditioning services to customers throughout the thermal-processing industry. We take pride in exceptional customer service and a collaborative, team-oriented work environment.
Position Summary
The Bookkeeper & Purchasing Coordinator is responsible for the accurate and timely execution of day-to-day accounting, payroll, financial reporting, purchasing, and administrative activities. This position maintains complete financial records, supports operational purchasing needs, ensures required tax and regulatory reporting is completed, and provides dependable financial information to the Vice President of Operations. The successful candidate will demonstrate integrity, confidentiality, strong attention to detail, sound judgment, and the ability to manage multiple priorities independently in a fast-paced manufacturing environment.
Core Competencies
· Advanced proficiency with QuickBooks Desktop and practical knowledge of general bookkeeping and accounting principles.
· Demonstrated ability to process payroll accurately and maintain confidential payroll and employee records.
· Strong working knowledge of Accounts Payable, Accounts Receivable, General Ledger activity, and financial reconciliations.
· Ability to prepare Profit & Loss statements, Balance Sheets, job-cost reports, supporting management reports, and help improve process and maintain accuracy.
· Knowledge of federal, state, and local payroll tax filing requirements, including IRS reporting quarter and annual filings.
· Strong analytical, critical-thinking, problem-solving, organizational, communication, and customer-service skills.
· Ability to work effectively both independently and collaboratively while meeting recurring deadlines.
Essential Duties & Responsibilities
Accounting, Payroll & Financial Reporting
· Process bi-weekly payroll for all employees, including time-entry review, payroll calculations, deductions, direct-deposit setup, payroll verification, and payroll record maintenance.
· Prepare, file, and retain required federal, state, and local payroll tax reports and payments, including IRS quarterly and annual payroll reporting.
· Manage Accounts Payable and Accounts Receivable activities, including invoice entry, payment processing, billing, collections support, account review, and reconciliation.
· Reconcile company bank accounts, lines of credit, company credit cards, employee expense activity, and other balance-sheet accounts on a monthly basis.
· Review and code expenses to the appropriate accounts and jobs, verify supporting documentation, and investigate discrepancies.
· Prepare monthly company Profit & Loss statements and Balance Sheet reports for management review.
· Prepare job-level Profit & Loss and job-cost reports to support operational and profitability analysis.
· Prepare and reconcile month-end and year-end accounting reports along with external accounting review.
· Maintain accurate General Ledger records and ensure financial records are complete, timely, properly supported, and audit-ready.
· Assist the Vice President of Operations with financial reporting, budgeting support, cash-flow information, account research, and special accounting projects.
· Protect confidential financial, payroll, employee, customer, and vendor information.
Purchasing & Vendor Management
· Purchase materials, production parts, office supplies, shipping supplies, and services required to support company operations.
· Prepare and distribute Requests for Quotation (RFQs) to multiple qualified vendors when appropriate and evaluate pricing, lead times, availability, quality, and terms.
· Create and maintain purchase orders and associated purchasing records; confirm order details and follow up on open orders and delivery commitments.
· Coordinate with operations, engineering, and shop personnel to understand material requirements and purchasing priorities.
· Develop and maintain professional vendor relationships and assist with resolving pricing, quality, delivery, invoice, and receiving discrepancies.
· Support responsible purchasing decisions by identifying cost-saving opportunities while maintaining required quality and delivery standards.
Administrative & Operational Support
· Answer incoming telephone calls, provide professional customer service, and ensure telephone coverage during employee absences.
· Receive, sort, and distribute incoming mail.
· Review clerical and personnel records for completeness, accuracy, timeliness, and required supporting documentation.
· Read and interpret basic blueprints and schematics as needed to support purchasing and material identification.
· Maintain organized electronic and paper filing systems for accounting, purchasing, payroll, tax, and administrative records.
· Perform other duties and special projects as assigned by the Vice President of Operations.
Education & Experience
· QuickBooks Desktop experience.
· Payroll-processing experience.
· Previous experience with Accounts Payable, Accounts Receivable, bank reconciliations, financial reporting, and month-end close activities required.
· Manufacturing accounting and purchasing experience preferred.
Knowledge, Skills & Abilities
· High degree of accuracy, attention to detail, discretion, and accountability.
· Ability to organize work, establish priorities, meet deadlines, and manage recurring accounting cycles.
· Strong written and verbal communication skills with employees, customers, vendors, and professional service providers.
· Proficiency with Microsoft Excel, Word, Outlook, and other standard office technology.
· Ability to identify discrepancies, research transactions, resolve routine issues, and escalate material concerns appropriately.
Employment Details
Job Type
Full-time
Starting Pay
$20.00-$30.00 per hour, based on experience
Schedule
Typically, eight-hour shifts, Monday through Friday; 7am-3:30pm; occasional overtime may be required.
Supplemental Pay
Bonus pay
Work Location
On-site at Pregl Services, Inc., Janesville, Wisconsin
Reporting Relationship
Reports directly to the Vice President of Operations
Benefits
· SIMPLE IRA retirement plan with company matching.
· Paid time off, including vacation and holiday pay.
· Health, Dental, Vision insurance; employer currently pays 70% of the premium.
Physical & Work Environment Expectations
· Regularly operates a computer, telephone, copier, scanner, and other standard office equipment.
· Frequently communicates with employees, customers, vendors, financial institutions, and professional service providers.
· May occasionally enter production or shop areas and must follow all applicable safety requirements.
· Must be able to maintain concentration and accuracy while managing interruptions and competing priorities.
Equal Employment Opportunity
Pregl Services, Inc. is an equal opportunity employer. Employment decisions are based on business needs, job requirements, and individual qualifications without regard to any status protected by applicable federal, state, or local law.
Pay: $20.00 - $30.00 per hour
Benefits:
- 401(k) 3% Match
- Dental insurance
- Health insurance
- Paid time off
- Paid training
- Vision insurance
Education:
- High school or equivalent (Preferred)
Experience:
- QuickBooks: 1 year (Preferred)
- Payroll: 1 year (Preferred)
Work Location: In person
