JOB
THE POSITION
The Human Resources department is seeking to fill one (1) Office Clerk I part-time vacancy. The Office Clerk I part-time /limited term will report to the Director of Human Resources.
Under general supervision, the Office Clerk I will perform a variety of entry level clerical work; including word processing, data entry, file management and other related work as required.
The ideal candidate is a meticulous professional who possesses the unwavering discipline to drive this project to completion within a 1-2 year timeframe. They bring an exceptional "eagle eye" for detail, ensuring 100% accuracy in the classification and indexing of records regardless of the task's complexity. With a deep commitment to regulatory integrity and a results-oriented mindset, this individual will maintain absolute data quality while adhering to a rigorous one-two year project roadmap.
WORK HOURS
Part-time up to 30 hours per week, but on occasion may be asked in advance to work up to 40 hours. City Hall hours are Monday - Thursday 7:00 AM-6:00 PM. Work schedule will be based on department needs and candidate selected availability.
ESSENTIAL FUNCTIONS:The following is a list of typical duties assigned to this classification. The duties included on this list are examples and not intended to be all-inclusive or restrictive.
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Provides clerical support to the HR department;
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Maintains accurate and up-to-date human resource files, records, and documentation;
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Maintains the integrity and confidentiality of human resource files and records;
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Greets and assists general public with inquiries over the telephone or in person;
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Acts as receptionist and answers or directs questions regarding departmental standards and procedures to the proper personnel;
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Types circulars, reports, records, work orders, payrolls, bills, payment requests, and vouchers;
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Operates modern office equipment including a personal computer and related software;
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Photocopies, collates, staples and binds a variety of materials;
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Maintains inventory of office supplies and materials;
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Maintains mailing lists, and automated and manual filing systems;
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Processes, opens and routes mail; add postage;
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Processes confidential or sensitive information;
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Communicates clearly and concisely using proper English language and phraseology, both orally and in writing;
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Performs other duties as necessary and required.
MINIMUM QUALIFICATIONS
Education, Training and Experience
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Graduation from high school or GED and;
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One (1) year of paid verifiable clerical experience; OR any combination of education and experience that demonstrates the ability to perform the required duties for the position.
PREFERRED QUALIFICATIONS-
Verifiable experience working in a Human Resources Department.
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Education and/or experience in the field of Human Resources is highly desirable.
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Clerical/administrative experience that involves using MS Office applications (Outlook, Word and Excel).
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Customer service experience working with a municipality or public agency.
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Experience dealing with the public.
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Quick learner who can retain repetitive/daily information.
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Attention to detail and accurate data entry.
RECRUITMENT PROCESS
A complete City application and supplemental questionnaire (if applicable) are required to be considered for any open position and must be filled out completely, showing clearly that the minimum qualifications are met. Applications may be accompanied by a resume describing experience, education & training in relation to the requirements of the position, however resumes will not be accepted in lieu of a City employment application. Incomplete applications will be rejected from consideration.
First Review of Applications - Week of July 6th
The City’s employment application is located at www.cityofhawthorne.org. Please complete all the required information as provided on the form. Do not alter the application.
City Hall business hours are Monday through Thursday from 7:00 AM to 5:30 PM and closed every Friday. Please contact the Human Resources Department at (310) 349-2959 with any questions regarding this recruitment.
Note: Communications from the Hawthorne Human Resources Office regarding this recruitment will be via email. Please periodically check spam or junk mail folders.
All employment application materials received by the final filing deadline will be reviewed to determine the level and scope of applicant qualifications for the position. All information provided by an applicant is subject to verification.
TESTING & SELECTION PROCESS
All properly completed applications will be reviewed and only the most highly qualified candidates will be invited to continue in the selection process. The selection process may include a supplement questionnaire, a written test, a performance test, and/or an oral interview to evaluate the applicant’s skill, training, and experience. An applicant requiring reasonable accommodation during the testing and selection process must inform the City of Hawthorne Human Resources Department at (310) 349-2950 at least seventy-two (72) hours in advance of the established testing date.
Applicants completing selection testing with acceptable results will qualify to have their name placed on an Eligibility List. The Eligibility List will be considered by the hiring authority to fill current and future vacancies for the position.
EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Hawthorne is an Affirmative Action/Equal Employment Opportunity Employer. We are committed to providing all individuals equal opportunity in employment regardless of age, sex, race, national origin, religion, color, ancestry, marital status, sexual orientation, medical condition, physical or mental disability, or service as a military veteran. Women, minorities and disabled individuals are encouraged to apply.
THE PROVISIONS OF THIS JOB BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT OR GUARANTEE OF EMPLOYMENT. ANY OF THE PROVISIONS CONTAINED HEREIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.
