Overview
We are a local HOA (homeowners association) management company seeking a reliable, personable, tech-savvy, and detail-oriented Receptionist / Office Assistant to join our team.
This position serves as the first point of contact for homeowners, board members, and vendors, while also supporting our office with a variety of administrative tasks.
The ideal candidate is organized, professional, and comfortable using modern office technology and software. Must also be comfortable with utilizing AI tools.
Work Schedule: Monday – Friday, 8:30 AM – 5:00 PM
Pay: DOE
Key Responsibilities
- Greet visitors and answer incoming phone calls in a professional manner
- Must exercise sound judgment and think on their feet when handling difficult callers or visitors, staying calm and finding practical solutions in the moment rather than relying on a script.
- Respond to emails and route inquiries to the appropriate team members
- Program gate remotes and FOBS
- Maintain and distribute amenity keys
- Maintain parking permits and guest parking lists
- Maintain and organize digital and physical files
- Enter and update information in company databases and management software
- Assist with scheduling meetings and preparing documents
- Process mail and coordinate with vendors when needed
- Provide general administrative support to management staff
Qualifications
- Prior receptionist, office assistant, or administrative experience preferred
- Strong computer skills and comfort learning new software
- Proficiency with Microsoft Office and general office technology
- Excellent communication and customer service skills
- Strong attention to detail and organizational skills
- Ability to multitask and manage time effectively
- Reliable, professional, and punctual
Physical Requirements
- Ability to lift up to 35 lbs (mail, supplies, files, boxes of paper)
- Ability to stand for periods of time
- Ability to bend and reach for filing
Join us in creating a welcoming atmosphere where professionalism meets efficiency! We value energetic individuals who are eager to support our team’s success through excellent administrative practices. This paid role offers an exciting opportunity to grow your career while making a meaningful impact every day!
Pay: $19.00 - $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
