Position Overview
A.C. Moate Industries is seeking a highly organized Office Assistant to directly support the General Manager and Controller across daily operations.
The ideal candidate is a detail-oriented operator who can manage administrative tasks, maintain organization, and keep critical workflows moving in a fast-paced environment.
You must bring demonstrated experience handling administrative work, staying organized under pressure, and following through without constant direction.
If you are reliable, structured, and capable of supporting leadership at a high level, this is a strong opportunity.
Job Responsibilities
Administrative Support
Provide direct support to the General Manager and Controller
Manage
Handle emails, phone calls, and general office communication
Prepare documents, reports, and internal paperwork
Financial & Operational Support
Assist with data entry, invoicing, and basic accounting tasks
Organize financial documents and maintain accurate records
Support payroll and job costing processes as needed
Ensure documentation is complete and properly filed
Office Operations
Maintain organization of office systems, files, and records
Track tasks, deadlines, and follow-ups for leadership
Coordinate with field and office staff to keep operations aligned
Assist with onboarding paperwork and employee documentation
Organization & Execution
Prioritize tasks based on urgency and importance
Ensure nothing falls through the cracks
Follow through on assignments without constant oversight
Maintain a high level of accuracy and attention to detail
Job Requirements
Minimum 1–3 years of experience in an administrative or office support role
Strong organizational skills and attention to detail
Ability to handle multiple priorities in a fast-paced environment
Experience with Microsoft Office / Google Workspace
Basic understanding of accounting or bookkeeping (preferred)
Preferred Traits
Highly organized and structured
Strong communication and follow-through
Self-starter who takes ownership of tasks
Able to work directly with leadership and handle pressure
Detail-oriented with a high standard for accuracy
Compensation & Benefits
$20.00 – $25.00 per hour (depending on experience)
Health, dental, and vision insurance
Retirement plan options
Paid time off
Why Join A.C. Moate Industries
We are growing rapidly and expanding our operations.
We specialize in:
Asphalt paving
Sealcoating
Striping
Crack sealing
Full-service pavement maintenance
