United States Polo Association (USPA)
Executive Administrative Assistant
Reports Directly To: Chief Operating Officer & General Counsel
Also Reports To: Executive Director of Services
Position Summary
The USPA Executive Administrative Assistant position provides high-level administrative, operational, governance, and strategic support to the COO and senior leadership of the United States Polo Association (“USPA”). This role, located at the Lake Worth Office, serves as a key liaison between the COO, Board of Governors, committees, staff, subsidiaries, and outside stakeholders.
This position requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The individual will assist with governance administration, Board operations, contract management, meeting coordination, executive communications, compliance tracking, and strategic initiatives across the Association and its subsidiaries.
This role maintains a position of high visibility with Board Members, committee leadership, and key volunteers, and routinely handles highly confidential and sensitive information.
POSITION DESCRIPTION INCLUDES BUT IS NOT LIMITED TO:
Governance and Board Administration
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Assistwith the preparation, scheduling, coordination, and management of all Board of Governors Annual and Special Meetings, Executive Committee Meetings, and committee meetings.
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Prepare meeting materials, agendas, presentations, minutes, action items, and follow-up communications.
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Record, draft, and distributeaccuratemeeting minutes andmaintainofficial governance records.
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Assistwithgovernancecommunications between staff, committees, Board Members, and subsidiaries.
- Support Board elections, voting procedures, resolutions, and governance-related processes.
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Oversee Board compliance initiatives, including annual disclosures, policy acknowledgments, governance deadlines, conflict of interest and related tracking.
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Ensure compliance with Board governance training programs for Board Members and committee leadership.
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Assistwith implementation, administration, and ongoing management of Board management and governance software platforms.
Disclaimer:
The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.
