Accounts Payable Clerk
Performance Therapeutics – Corporate
Job Type: Full-Time
Reports To: Chief Operating Officer
Location: McAllen, TX
About the Role
Performance Therapeutics is seeking a full-time Accounts Payable Clerk to support financial operations for multiple affiliated companies. This role is focused on vendor bills, invoice processing, payment tracking, creating deposits, quarterly and year-end reporting support, reconciliations, purchasing support, expense documentation, and accurate recordkeeping in QuickBooks.
This position requires someone who is extremely knowledgeable in QuickBooks and comfortable using it daily to enter bills, record payments, create deposits, code expenses, reconcile accounts, and maintain accurate financial records.
The ideal candidate is organized, dependable, detail-oriented, and comfortable handling recurring deadlines, vendor communication, and confidential financial information.
Key Responsibilities
Accounts Payable and Vendor Management
- Enter vendor bills and expenses accurately in QuickBooks for multiple companies.
- Review invoices for accuracy, proper approvals, supporting documentation, and correct company allocation.
- Track due dates and help ensure bills are paid on time.
- Prepare payment batches and maintain organized records of payments, invoices, receipts, and vendor statements.
- Communicate with vendors regarding invoices, balances, payment status, discrepancies, and account questions.
- Maintain vendor files and help ensure required documentation is complete and organized.
Bookkeeping and Reconciliation Support
- Assist with daily bookkeeping tasks, including data entry, expense coding, bill entry, and account updates.
- Reconcile vendor statements and help resolve differences between statements, invoices, and payment records.
- Assist with monthly bank and credit card reconciliations across multiple accounts and companies.
- Identify and report discrepancies, missing documentation, duplicate charges, or unusual account activity.
- Support accurate financial reporting by keeping accounts payable records current and organized.
Deposits, Cash Receipts, and Collections
- Create and record deposits in QuickBooks accurately and in a timely manner.
- Record deposits for cash, checks, copays, and other collections as assigned.
- Match deposits to supporting documentation and help resolve deposit discrepancies.
- Assist with recording cash collections and copay collections as assigned.
- Maintain organized documentation for deposits, receipts, and related financial records.
Quarterly and Year-End Reporting Support
- Assist with quarterly reporting and year-end accounting documentation, including 941s, 940s, 1099s, and related records.
- Maintain organized supporting documentation for quarterly filings, year-end reports, vendor tax forms, and other financial records.
- Work with management, the accountant, or CPA to provide accurate records for reporting deadlines.
Purchasing, Cost Control, and Expense Tracking
- Track expenses and help management monitor spending across multiple businesses.
- Review purchasing and vendor processes to identify opportunities for improved efficiency and cost savings.
- Assist with sourcing more affordable vendors when appropriate.
- Maintain records for recurring expenses, subscriptions, vendor contracts, and routine purchases.
- Help ensure purchases are properly documented and assigned to the correct company, department, or location.
Administrative Support
- Maintain organized financial documentation for multiple entities.
- Assist with audits, reporting requests, and documentation requests as needed.
- Communicate professionally with employees, management, vendors, and other business contacts regarding financial matters.
- Provide general administrative support related to accounting, billing documentation, and financial records.
Qualifications
Required
- Extensive QuickBooks knowledge is required; candidate must be highly comfortable using QuickBooks on a daily basis.
- Experience creating deposits, entering vendor bills, coding expenses, recording payments, and maintaining accurate payment records in QuickBooks.
- Experience with quarterly reports and year-end reporting, including 941s, 940s, 1099s, and related accounting documentation.
- At least 2 years of accounts payable, bookkeeping, or accounting support experience.
- Experience tracking vendor balances, reviewing invoices, and maintaining organized accounts payable records.
- Experience with bank and credit card reconciliations is preferred.
- Strong Microsoft Office skills, especially Excel.
- Excellent attention to detail, organization, follow-through, and problem-solving ability.
- Ability to manage multiple priorities and meet recurring deadlines.
- Strong communication skills and the ability to work independently.
Preferred
- Experience supporting multiple companies, locations, or departments.
- Experience in healthcare, medical office, or multi-location business accounting.
- Experience reviewing vendor accounts, reconciling statements, and identifying cost-saving opportunities.
- Comfortable working with confidential financial and business information.
Benefits
- Competitive pay based on experience.
- Health, dental, and vision insurance.
- Paid time off and holidays.
- 401(k) or retirement plan options.
- Full-time, stable office-based position.
Schedule
Full-time position, Monday through Friday. Specific schedule to be discussed during the interview process.
Pay: $15.00 - $18.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Work Location: In person
