Summary
The Executive Assistant provides shared administrative support to the Mechanical and Electrical Discipline Presidents, enabling them to focus on strategic priorities and high-value initiatives. This role is responsible for managing a variety of administrative functions, creating additional capacity for leadership to drive organizational success.
The ideal candidate will serve as a trusted gatekeeper, proactively managing communications, coordinating priorities, and acting as a reliable source of information for colleagues, clients, and key stakeholders. Strong judgment, discretion, and a commitment to fostering effective collaboration are essential to success in this role.
About us
Resolut's dedication to our clients is matched by our commitment to our employees. We offer stability in a comfortable, challenging, fast-paced, and welcoming work environment. Beyond competitive benefits including health, dental, vision, 401(k), HSA and FSA plans. We invest in our employees' mental and physical well-being through an on-site gym, and a game room. We also provide access to low cost mental health counseling through our health insurance plans.
We are a diverse group of people from all backgrounds who work hard and enjoy working together.
Key Responsibilities
- Manage scheduling and logistics for each discipline President.
- Coordinate calendars across two executives, resolve conflicts, and protect focus time.
- Manage and arrange travel, build itineraries, and process expense reports.
- Capture and track meeting action items and follow-up activities and prepare concise updates for discipline Presidents.
- Compile basic budget data and maintain records as requested.
- Maintain shared documentation and version control of recurring reports.
- Help prepare recurring reports that improve visibility into discipline performance (e.g., QA/QC completion, hiring status).
- Serve as a coordination point between the two disciplines on shared administrative matters.
- Support departmental needs with administrative tasks.
Competencies
- Clear and Professional Communication
- Intermediate Office Software Proficiency (Word, Excel, Adobe)
- Organization and Multi-tasking
- Confidentiality and Document Control
- Time Management
- Detail-Oriented Workflow
Qualifications
- Bachelor’s degree preferred.
- Experience: 2–4 years in executive administrative role.
- Knowledge formatting, records management, and office software technology.
- Demonstrated ability to prioritize tasks and adapt to shifting departmental needs.
- Professional appearance and customer service mindset in internal and external interactions.
Pay: From $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Ability to Relocate:
- Salt Lake City, UT 84107: Relocate before starting work (Required)
Work Location: In person
