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Merchandise Coordinator

Scouting America -
Charlotte, NC

Job Details

Benefits

Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance
Prescription drug insurance

Qualifications

High school diploma or GED

Full Job Description

The Merchandise Coordinator is responsible for standardizing reporting processes by providing the Merchandising team with timely and accurate reports. Creates and coordinates purchase order (PO) process for all product lines, promotional and regular price events, and store transfer requests for all product categories. Assists in building ad-hoc data analysis using spreadsheets and query tools.

Coordinate, create and manage transfers for cross departmental Scout Shop Programs (New Stores, Camp Schools, Jamboree, etc.)
Serves as point of contact for Scout Shop Inventory and Pricing Issues. Consolidate store product requests into master file and determine actions to be taken
Reviews back orders and follows up with Merchandise Analyst to advise of merchandise needs. Ensure timely reaction and adjustment of on order quantities to maximize sales and inventory productivity
In conjunction with the Merchandise Planner, completely and accurately creates and processes purchase orders for all product categories. Updates and processes all purchase order quantities, expected due dates and vendor default settings as changes are identified
Create and maintain promotional and regular price change events. Ensures all events are audited to ensure 100% accuracy before providing to sales department
Liaison with vendors, Product Managers and Merchandise Analysts to timely and accurately manage and maintain product cost changes.
Provides accurate and timely reports on regularly scheduled basis to Merchandising team. Write queries, forms and reports based on pre-defined business requirements. Validate query results to previously issued/source data to ensure consistent result and value
Performs other duties as assigned

Knowledge of PO workflows, transfers, backorder management, pricing events, and inventory productivity metrics
Skill in creating, editing, and auditing POs; update quantities, due dates, and vendor defaults; coordinate cost changes with vendors and product managers; build and validate scheduled and ad‑hoc reports; write and test queries; reconcile query outputs to source systems to ensure accuracy; consolidate store requests, manage transfers, review backorders, and recommend order adjustments to maximize sales and inventory turns.
Ability to ensure 100% accuracy for promotional and price‑change events and for all audit checkpoints before release to sales; manage multiple product categories, PO cycles, and reporting deadlines in a fast‑paced retail calendars.
Ability to learn and apply merchandising systems, query tools, and spreadsheet functions quickly to support reporting and PO processes; document standard operating procedures, identify process gaps, and propose practical efficiency improvements.

High School Diploma or equivalent required; Bachelor’s degree preferred

2+ years of experience in retail/merchandising or supply‑chain experience with demonstrated Purchase Order (PO) processing and basic reporting.
Familiarity with spreadsheet modeling, basic query logic, and how source data maps to operational reports and KPIs.
Experience with retail ERP or merchandising systems, SQL or query-builder exposure, and a track record of improving inventory productivity or reporting accuracy preferred but not required.
Other duties as assigned.

Scouting America is an equal-opportunity employer. Benefits include major medical, prescription coverage, dental, vision, life insurance, short and long-term disability, accidental death, and a Match Savings plan. We also offer a generous PTO policy and Scouting America holiday observances.

Since 1910, Scouting America has encouraged personal growth by teaching youth how to set goals and achieve them with determination. Scouting America promotes a culture where youth, volunteers, and employees feel a sense of belonging-where every person feels respected and valued. We welcome families of all backgrounds to help prepare young people to serve as successful members and leaders of our nation’s diverse communities. Join us and help us mold the future leaders of America!

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