Finance & Accounting Specialist
Job Description
Job Title
Finance & Accounting Specialist
Location
Scottsdale, Arizona
Reports To
General Manager, with day-to-day coordination with Singapore Finance
Work Location
In person
Company Overview
The Company is a logistics and engineering organization specializing in technical and logistical services for the semiconductor sector. The Company supports the movement, installation, de-installation, and project management of highly sensitive and precision manufacturing equipment for clients in the United States and internationally.
Position Summary
The Finance & Accounting Specialist supports the day-to-day U.S. finance, accounting, and entity-compliance activities while serving as a key liaison between the Scottsdale operation and the Singapore Finance team. This position is responsible for organized financial administration, payment and reconciliation support, routine U.S. corporate filings, and timely communication of complete financial information to overseas stakeholders.
This is an entry-to-mid-level role for a hands-on professional who is comfortable identifying what needs to be organized, building practical structure, and following tasks through to completion. The Specialist does not replace the strategic finance leadership, tax advisory, or legal functions managed by Singapore Finance, authorized Company officers, or outside advisors. Instead, the role provides reliable U.S.-based coordination and operational support that promotes accurate records, timely reporting, and transparency across teams.
Essential Duties and Responsibilities
Daily Finance and Accounting Support
Process, organize, and maintain invoices, receipts, expense reports, purchase documentation, and payment-supporting records.
Support accounts payable, accounts receivable, vendor setup, customer invoicing, payment follow-up, and employee-reimbursement activities.
Maintain accurate records for U.S. operating expenses, travel expenses, payroll-related documentation, project costs, and approved expense allocations.
Assist with bank-activity review, account reconciliations, month-end close support, and follow-up on missing or unusual transactions.
Prepare weekly and monthly schedules, including accounts payable, accounts receivable, cash, expense, and project-cost summaries.
Singapore Finance Liaison and International Coordination
Serve as the primary U.S. contact for routine coordination with Singapore Finance and provide timely, accurate, and organized supporting information.
Communicate U.S. operational requirements and transaction details clearly to overseas finance partners; clarify Singapore Finance processes, documentation needs, and approval requirements for U.S. leaders and vendors.
Coordinate across time zones and follow up on open questions, approvals, reconciliations, intercompany documentation, and reporting requests.
Support documentation for domestic and international payments, wire transfers, vendor inquiries, reimbursements, and intercompany charges.
Escalate foreign-exchange, payment, banking, reporting, or compliance concerns to the appropriate Company leader or Singapore Finance contact.
U.S. Corporate Compliance and Entity Administration
Maintain a compliance calendar for state corporate filings, annual reports, business-license renewals, registered-agent updates, certificates of good standing, and other entity-maintenance requirements.
Prepare, coordinate, and submit routine state and local corporate filings, renewals, and supporting documentation by required deadlines.
Maintain organized corporate records, state registration documents, business licenses, compliance correspondence, filing receipts, and renewal confirmations.
Coordinate with the General Manager, Singapore Finance, registered agent, outside CPA, legal counsel, and applicable government agencies on entity-maintenance and compliance matters.
Assist with state tax-registration documentation, payroll-tax registrations, sales/use-tax registration support, and similar administrative filings as directed by the Company’s authorized leadership or outside advisors.
Prepare filing packages and supporting financial information for review and signature by an authorized Company representative when required.
Track filing deadlines, renewal fees, outstanding information requests, and potential compliance risks; promptly escalate concerns.
Reporting, Controls, and Process Improvement
Monitor budget-to-actual spending and flag material variances, unusual costs, missing documentation, or overdue items for management review.
Follow approval, payment, documentation-retention, and internal-control procedures.
Support audit, tax, banking, insurance, and vendor documentation requests under the direction of authorized leadership or outside advisors.
Assist with finance-system, ERP, expense-management, and reporting-process improvements that enhance accuracy, transparency, and efficiency.
Handle Company financial and personnel information with appropriate confidentiality and discretion.
Qualifications
Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
Two (2) to five (5) years of accounting, finance, bookkeeping, accounts payable, accounts receivable, corporate compliance, or financial-operations experience; strong entry-level candidates with relevant education, internships, or transferable administrative-finance experience will be considered.
Working knowledge of U.S. accounting practices, invoice processing, reconciliations, expense management, financial recordkeeping, and state entity filings.
Experience coordinating with overseas finance teams, multinational organizations, or cross-border business operations strongly preferred.
Proficiency with Excel and accounting, ERP, expense-management, or financial-reporting systems.
Strong attention to detail, organization, follow-through, judgment, and ability to manage multiple deadlines.
Demonstrated initiative to identify missing information, unclear processes, or compliance gaps; organize a practical solution; and follow through with the appropriate stakeholders until the item is completed or escalated.
Clear written and verbal communication skills, including the ability to explain U.S. operational information to overseas stakeholders and communicate overseas requirements to U.S. partners.
Ability to work in person from the Scottsdale office.
Preferred Qualifications
Experience with Singapore, Asia-Pacific, or other international business partners.
Familiarity with intercompany transactions, multi-currency payments, international vendor payments, or wire-transfer documentation.
Experience with Insperity, Emburse, SAP, Oracle, NetSuite, QuickBooks, or similar systems.
Experience in logistics, engineering, manufacturing, semiconductor, or project-based operations.
Familiarity with import/export documentation, customs duties, supply-chain costs, or project-cost tracking.
Benefits
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance
Equal Employment Opportunity
The Company is an equal opportunity employer and considers applicants without regard to legally protected characteristics. Reasonable accommodations will be provided for qualified individuals with disabilities, consistent with applicable law.
Finance & Accounting Specialist
Pay: $55,000.00 - $63,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Application Question(s):
- Do you have at least two years of experience in accounting, bookkeeping, accounts payable, accounts receivable, finance administration, or corporate compliance?
- Do you have experience using Excel for reconciliations, expense tracking, invoice review, financial reporting, or data analysis?
- This role requires routine communication with an overseas finance team in Singapore. Are you comfortable coordinating with international stakeholders across time zones and different business processes?
- Are you comfortable preparing and tracking business filings, renewals, licenses, or compliance documentation, with support from leadership or outside advisors?
- What is your desired annual salary range?
- Are you willing and able to successfully complete the Company’s required pre-employment background check and 10-panel drug screening, consistent with applicable law?
- Are you comfortable working independently, using available resources to research and resolve routine questions, and escalating issues appropriately when guidance or approval is needed?
- Are you comfortable working with multiple stakeholders, including U.S. operations leadership, Human Resources, the General Manager, and Singapore headquarters finance partners?
Education:
Ability to Commute:
- Scottsdale, AZ 85257 (Preferred)
Work Location: In person
