Job Overview
We are seeking a dynamic and highly organized Administrative Assistant specialized in construction to join our team. This vital role involves supporting project managers, contractors, and office staff by managing administrative tasks efficiently and ensuring smooth daily operations on construction sites and in office environments. The ideal candidate will bring a proactive attitude, excellent communication skills, and a strong foundation in office management to help drive project success and foster positive client relationships. This paid position offers an exciting opportunity to grow within the construction industry while honing your administrative expertise.
Responsibilities
- Provide comprehensive front desk support, greeting visitors and directing inquiries with professionalism and courtesy
- Manage multi-line phone systems, screen calls, and relay messages promptly to appropriate team members
- Handle data entry tasks accurately using Microsoft Office, Google Workspace, and specialized construction management software
- Maintain organized filing systems for project documents, contracts, permits, and confidential information
- Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and basic payroll processing
- Assist with calendar management for project schedules, meetings, and deadlines to ensure timely completion of tasks
- Coordinate office supplies procurement and manage inventory levels to maintain a well-equipped workspace
- Facilitate communication between clients, vendors, contractors, and internal teams to ensure seamless project flow
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for document creation and communication
- Strong computer literacy with experience in data entry, file management, and basic bookkeeping (QuickBooks preferred)
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members
- Exceptional phone etiquette with experience managing multi-line phone systems and providing customer support
- Proven clerical experience with handling confidential information discreetly and professionally
- Strong time management skills to prioritize tasks effectively across multiple projects
- Previous office management or administrative experience within the construction industry is highly desirable
- Personal assistant or calendar management experience to coordinate meetings and project deadlines accurately
Join us as an Administrative Assistant construction professional where your organizational talents will contribute directly to successful project execution. We value energetic individuals who are eager to support our team’s growth while delivering exceptional service to clients. This role offers a rewarding environment for those passionate about construction administration and office excellence.
Pay: $30.00 - $40.00 per hour
Benefits:
Work Location: In person
