This is a remote position open to candidates currently residing in Florida, Georgia, or North Carolina.
Position Overview: The Accounts Payable Specialist owns the day-to-day accounts payable cycle — processing vendor invoices, preparing payment runs, maintaining vendor records, and reconciling vendor statements — in our Sage100 accounting system. This role is a key contributor to accurate, timely, and meaningful financial data and supports the monthly closing process in a high-volume, fast-paced production office environment.
Essential Duties and Responsiblities:
· Process high volumes of vendor invoices accurately and on time: review, code to the correct GL accounts, obtain approvals, and enter into Sage100
· Match invoices to purchase orders and receiving documents; research and resolve pricing, quantity, and receiving discrepancies
· Prepare weekly check runs, ACH, and wire payment batches for Controller approval
· Set up and maintain vendor master records in Sage100, including W-9 collection and payment terms
· Reconcile vendor statements monthly and resolve past-due balances, credits, and short-pays with vendors
· Respond to vendor and internal inquiries regarding invoice and payment status
· Reconcile the AP aging to the general ledger and assist with month-end close, including accruals for un-invoiced receipts
· Maintain organized, audit-ready AP files and supporting documentation
· Assist with annual 1099 preparation and filing
· Support the Accounting team with special projects and ad hoc reporting as requested by the Controller
· Performs other duties as assigned
Required Qualifications:
· High school diploma or equivalent required
· Associate's degree or coursework in accounting a plus
· 2–3 years of accounts payable or related accounting experience required
· Experience with Sage 100 or other general ledger/ERP software strongly preferred
· Strong Excel skills and proficiency in Microsoft Office
· Fast and accurate numeric data entry
· Strong communication skills
· Quick thinker with strong problem-solving skills; able to resolve workflow and billing questions
· High attention to detail and accuracy in a high-volume environment
· Able to work well with minimal supervision and meet weekly payment deadlines
· Ability to prioritize and manage multiple tasks in a fast-paced environment
· Reliable, dependable, and a strong team player
Pay: $20.50 - $22.15 per hour
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
- Work from home
Language:
Location:
Work Location: Remote
