Accounting Manager
This is an on-site role based in Phoenix, AZ 85028, Monday through Friday.
About the Role
We are a rapidly growing, multi-unit, multi-branded coffee company dedicated to delivering exceptional guest experiences through high-quality products, community-focused service, and operational excellence.
We are seeking an Accounting Manager to own the day-to-day accounting operations for our Press Coffee retail and wholesale businesses. This role will manage and complete recurring accounting workflows for our retail stores and wholesale operations, including general ledger activity, month-end close preparation, reconciliations, bank and credit card activity, AP/AR oversight and support, compliance administration, fixed asset tracking, and process documentation.
This is a hands-on role for someone who enjoys building structure in a growing, multi-entity business. The ideal candidate is comfortable working directly in the details, resolving open items, completing recurring accounting work, and improving processes while helping create scalable accounting workflows.
This role reports to the Controller and will work closely with the AP Specialist, AR Specialist, operations leaders, and external advisors as needed.
Key Responsibilities
Accounting Operations
- Own the accounting operations for Press retail and wholesale entities, including month-end close preparation, reconciliations, journal entry support, and financial statement support.
- Manage recurring accounting activity, including bank feed review, credit card transaction review and coding, clearing account activity, account research, and transaction cleanup.
- Manage the month-end close cadence for assigned entities, ensuring tasks are completed timely, accurately, and with proper support.
- Prepare and review recurring journal entries, accruals, prepaids, fixed asset additions, payroll-related entries, and other month-end adjustments.
- Review balance sheet reconciliations and maintain clean, supportable workpapers.
- Identify unusual activity, missing support, process gaps, or accounting issues and escalate as appropriate.
- Support the Controller with final review, reporting packages, variance analysis, and special projects.
AP, AR, and Team Oversight
- Manage the AP Specialist and AR Specialist, providing structure, priorities, deadlines, and escalation support.
- Own and support AP workflows, including invoice intake, coding review, vendor follow-up, payment support, W-9 tracking, and month-end cutoff.
- Own and support AR workflows, including customer billing support, cash application review, AR aging review, collections cadence, customer follow-up, and escalation of past-due balances.
- Maintain weekly AP/AR check-ins, open item lists, and issue tracking to ensure timely resolution.
- Partner with operations and ownership to improve visibility into customer balances, vendor obligations, and process bottlenecks.
Compliance and Documentation
- Own compliance administration for assigned entities, including resale certificates, certificates of insurance, W-9s, customer/vendor documentation, and related tracking.
- Maintain organized support for invoices, journal entries, reconciliations, fixed assets, customer/vendor records, and compliance requirements.
- Help build and maintain SOPs, close checklists, and process documentation.
- Support fixed asset tracking by gathering invoice support, location details, placed-in-service dates, and other required information for Controller review.
- Assist with lease, permit, license, and operational compliance tracking as needed.
Systems and Process Improvement
- Work in QBO, FloQast, Ramp, POS systems, and other accounting/operations tools.
- Help improve workflows across AP, AR, close, reconciliations, compliance, and document management.
- Partner with the Controller on system implementations, automation opportunities, and process standardization.
- Support the setup and transition of new workflows, including future commissary accounting processes, once operational.
- Identify opportunities to reduce manual work while maintaining visibility, review controls, and accurate financial reporting.
What We’re Looking For
- 4+ years of progressive accounting experience, including month-end close ownership, reconciliations, journal entries, balance sheet support, and AP/AR oversight or review.
- Strong understanding of accrual accounting and how transactions flow from source systems through the GL, close process, and financial reporting.
- Ability to work hands-on in the details while also improving processes and creating structure.
- Comfortable operating in ambiguity, problem-solving with incomplete information, and following open items through to resolution.
- Strong organizational and follow-up skills with the ability to manage deadlines, communicate status clearly, and keep work moving across accounting, operations, AP, AR, and ownership.
- Strong Excel and systems skills required, with the ability to analyze data, work across multiple tools, troubleshoot workflows, and support process improvements.
- Experience with QBO, FloQast, Ramp, R365, or similar systems is a plus.
- Restaurant, retail, wholesale, multi-location, or multi-entity accounting experience strongly preferred.
- Bachelor’s degree in Accounting strongly preferred; candidates with equivalent progressive accounting experience will also be considered.
The Right Fit
This role is a good fit for someone who enjoys hands-on operational accounting, connecting business activity, source systems, AP/AR workflows, general ledger activity, the close process, and financial reporting. The right candidate will be comfortable owning and completing recurring accounting work directly, while also improving imperfect processes and partnering with the Controller to build a stronger accounting function.
This is not a narrow bookkeeping role, a purely technical accounting role, or a role focused only on managing others. It requires someone who can understand how transactions flow through the business, work in the details, resolve open items, and help create reliable processes around real operations.
The ideal candidate will be comfortable working in an environment where not every answer is immediately available. They should be able to investigate issues, ask thoughtful questions, follow up consistently, escalate when appropriate, and help turn recurring ambiguity into documented processes.
Reporting Structure
This role reports to the Controller and will manage the AP Specialist and AR Specialist.
Compensation & Benefits
- Competitive compensation based on experience, qualifications, and alignment with the responsibilities of the role
- Medical, dental, and vision insurance with employer contribution
- Paid time off package including vacation, sick time, and holidays
- Mountainside Fitness gym membership
- Food and beverage discounts at Press Coffee retail locations
- Opportunity for professional growth as the business continues to expand
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- What are your salary expectations for this role?
Experience:
- Accounting: 4 years (Required)
Ability to Commute:
- Phoenix, AZ 85028 (Required)
Work Location: In person
