Description:
AES Drilling Fluids is seeking a detail-oriented Document Control Clerk to support an important records management project within our Human Resources department. This temporary, part-time role will play a key role in helping transition employee records into a more efficient digital filing system.
This is expected to be a multi-month, on-site project with a schedule of up to 30 hours per week.
Hourly pay: $23.50
WORK LOCATION: Houston, TX
RESPONSIBILITIES
- Organizes documents of terminated employee files and prepares for scanning.
- Creates tracking for all employee files to chronicle and record activity and status of each employee file.
- Scans relevant employee documents, as directed into electronic folders and checks scans for clarity.
- Records progress, communicates project timelines and submits updates weekly to managers.
- Assists team with archiving documents or files if appropriate.
- Disposes of confidential documents as directed.
- Assists with preparation of electronic folders to receive active employee documents.
- Deconstructs folders and prepares active employee files for scanning.
- Scans active employee files as directed.
- Moves documents to appropriate electronic folders and renames per key for each employee.
- Ensures that each document is catalogued accurately and stored properly.
- Handles records, make files and scans documents across various departments if requested.
- Performs other document related tasks as directed by the managers.
Requirements:
EDUCATION & QUALIFICATIONS
- High school diploma or GED required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
- Experience managing a large volume of electronic documents and paper files is required.
- Highly proficient in Microsoft Office (advanced Microsoft Excel and PowerPoint) and Outlook, as well as internet research skills.
- Comfortable working in a fast-paced, constantly changing environment with an ability to meet deadlines and multi-task.
- Exceptional attention to detail and organizational skills.
- Strong interpersonal skills with the ability to communicate with a wide variety of audiences, both verbally and in writing.
- Pleasant personality and excellent customer service skills for effectively dealing with employees, customers, and other third parties.
- Ability to strictly preserve the confidentiality of sensitive and/or proprietary AES and employee information.
