About AMS
Automated Machine Systems, Inc. (AMS) is a growing automation company headquartered in Jenison, Michigan. Since 1997, we have specialized in designing and manufacturing automated equipment for the pallet manufacturing, recycling, material handling, and timber processing industries. As a full-service engineering firm, OEM, and systems integrator, we are committed to delivering innovative solutions while fostering a culture built on teamwork, integrity, continuous improvement, and family values.
Position Overview
AMS is seeking an organized, detail-oriented Accounting & Office Manager to support the day-to-day accounting, payroll, office administration, and human resources functions of our growing company.
This is a hands-on role rooted in accounting and is ideal for someone with a strong accounting background who enjoys working in a small business environment where every day is different. The right candidate will have the opportunity to expand their experience across accounting, payroll, HR, and business operations while growing into increased responsibilities over time.
We're looking for someone who is eager to build a long-term career with AMS, takes pride in producing accurate work, enjoys helping others, and is excited to grow alongside a company that values continuous improvement and internal development.
Key Responsibilities
Accounting & Finance
- Manage day-to-day accounts payable and accounts receivable activities.
- Maintain accurate financial records using QuickBooks Desktop.
- Perform bank, credit card, and general ledger account reconciliations.
- Assist with month-end and year-end close activities.
- Prepare financial reports and assist with budgeting and cash flow tracking.
- Support annual audits and work with outside accounting partners as needed.
- Assist with work-in-progress (WIP) reporting and other financial reporting.
- Maintain organized financial records and documentation while ensuring accuracy and compliance.
Payroll & Human Resources
- Process weekly payroll accurately and on time.
- Coordinate employee onboarding and offboarding.
- Maintain employee personnel files and HR documentation.
- Assist with employee benefits administration and annual open enrollment.
- Support HR functions, including policy administration, employee records, and compliance documentation.
- Coordinate workers' compensation reporting and OSHA recordkeeping.
- Maintain confidentiality while handling sensitive employee and payroll information.
Office Administration
- Support the day-to-day administrative operations of the office.
- Manage office supply inventory and vendor relationships.
- Assist with insurance renewals, business licenses, and corporate records.
- Coordinate company documentation and maintain organized filing systems.
- Provide administrative support to company leadership on special projects and operational initiatives.
- Serve as a professional point of contact for employees, customers, vendors, and business partners.
Growth Opportunity
This position offers an excellent opportunity for an accounting professional who is looking to broaden their experience beyond traditional bookkeeping. As you become familiar with our business and processes, you'll have the opportunity to take on additional responsibilities in finance, payroll, HR, and office operations while developing into a key member of our leadership support team.
We believe in investing in our employees and promoting growth from within. We're looking for someone who is excited to learn, contribute, and build a long-term future with AMS.
Qualifications
- 3–7 years of accounting, bookkeeping, or office management experience preferred.
- Experience using QuickBooks Desktop.
- Experience processing weekly payroll.
- Experience with accounts payable (AP) and accounts receivable (AR).
- Experience working in a small business environment where you've worn multiple hats.
- Experience supporting human resources functions such as employee onboarding, personnel records, or employee benefits administration preferred.
- Strong Microsoft Excel and Microsoft Office skills.
- Excellent organizational and time management skills with the ability to prioritize multiple responsibilities.
- Strong attention to detail, accuracy, and problem-solving skills.
- Ability to maintain confidentiality while handling sensitive financial and employee information.
- Excellent communication and interpersonal skills with a customer-service mindset.
- Associate's or bachelor's degree in Accounting, Business, or a related field preferred; equivalent combinations of education and relevant experience will also be considered.
Why Join AMS?
At AMS, we're committed to building long-term careers—not just filling positions. We value employees who are dependable, eager to learn, and excited to grow alongside our company. If you're looking for an opportunity to apply your accounting skills while expanding your experience in payroll, HR, and business operations, we'd love to meet you.
This role is designed for someone who wants to continue developing professionally while making a meaningful impact on a growing organization. As AMS continues to grow, so will the opportunities for the right person.
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Experience:
- Accounting: 3 years (Required)
- Office management: 1 year (Required)
- Human resources: 1 year (Preferred)
Ability to Commute:
- Jenison, MI 49428 (Required)
Work Location: In person
