City/State:
New Rochelle, New York
Department:
WPHPA New Rochelle_2
Work Shift:
Day
Work Days:
MON-FRI
Scheduled Hours:
8 AM-5 PM
Hours Per Pay Period:
75
Pay Rate/Range:
$25 - $38
For positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.
Job Summary
Performs all clinical and office duties of a Medical Assistant as well as performs clerical and information technology functions for a physician in a clinic setting when acting in the capacity of a Medical Scribe. The Medical Scribe duties include primary responsibility of the operation of the electronic health records and electronic dictation system. Anticipates the physician needs to facilitate patient flow. Medical Scribes must be discreet, tactful, and modest in performance of duties so as not to distract medical staff from patient care. The Medical Assistant / Scribe must adhere to the NYS Medical Assistant scope of practice, and functions under the physician/provider/nurse's direct supervision.
Essential Functions
- Understands and adheres to the WPH Performance Standards, Policies and Behaviors.
- Fulfills patient care responsibilities as assigned that may include checking schedules and organizing patient flow; accompanying patients to exam/procedure room; assisting patients as needed with walking transfers, dressing, collecting specimens, preparing for exam, etc.; obtaining patient history; performing screenings per provider guidelines; assisting providers/nurses with various procedures; charting; relaying instructions to patients/families; answering calls.
- Fulfills responsibilities as assigned that may include sending/receiving patient records and documents; scheduling surgical procedures and tests; obtaining pre-certification for health care services; verifying insurance coverage and patient demographics; managing and updating charts to ensure that information is complete.
- Maintains orderliness and cleanliness of examination rooms; stocks assigned rooms and insures par levels of supplies are maintained. Checks and completes required logs and equipment including refrigerator logs, eyewash logs, sample medications, AED, suction and other required checks.
- Fulfills environmental responsibilities as assigned by department protocols including; cleaning exam/procedure rooms, maintaining infection control protocols; keeping appropriate records; ordering, sorting, storing supplies and restocking exam/procedure rooms
- Assists providers with management of EMR and EHR including “queuing up” laboratory and radiology orders as per a Physician..
- Fulfills organizational responsibilities as assigned including respecting/promoting patient rights; responding appropriately to emergencies; communicates concerns/ problems relating to patients and/or staff with immediate supervisor.
- Fulfills medical assistant responsibilities including medical/surgical asepsis, sterilization, instrument wrapping and autoclaving as well as, obtaining vital signs; physical examination preparations; assisting with procedures and examinations as required. Occupational Safety and Health Administration guidelines; quality control methods. Assists in the collections and appropriate handling of laboratory specimens. Performs electrocardiography, and other office specific tasks as necessary. May perform waived lab testing as allowed under limited lab permit when applicable.
- Accurately and thoroughly document medical visits and procedures as they are being performed by the physician, including but not limited to:
- Patient medical history and physical exam,
- Procedures and treatments performed by healthcare professionals, including nurses and physician assistants.
- Patient education and explanations of risks and benefits.
- Physician-dictated diagnoses, prescriptions and instructions for patient or family members for self-care and follow-up
- Prepare referral letters as directed by the physician
- Prepare referral letters as directed by the physician, via dictation or summary of the medical record. Ensure that letters are mailed or faxed on a daily basis to all physicians involved in a patient’s care, and with all copies of pertinent reports or tests attached. Research contact information for referring physicians, coordinate referrals, prepare operative reports, make phone calls, and other clerical tasks as assigned.
- Ensure that all clinical data, lab or other test results, the interpretation of the results by the physician are recorded accurately in the medical record. Alert physician when chart is incomplete. Comply with specific standards that apply to the style of medical records and to the legal and ethical requirements for preparing medical documents and for keeping patient information confidential.
- Collect, organize, and catalog data for physician quality reporting system and other quality improvement efforts and format for submission. You will assist in developing and maintaining systems to track patient follow up and compliance.
- Proofread and edit all the physician’s medical documents for accuracy, spelling, punctuation, and grammar.
- Fulfills patient care responsibilities as assigned that may include checking schedules and organizing patient flow; accompanying patients to exam/procedure room; assisting patients as needed with walking transfers, dressing, collecting specimens, preparing for exam, etc.; obtaining patient history; performing screenings per provider guidelines; assisting providers/nurses with various procedures; charting; relaying instructions to patients/families; answering calls.
- Maintains orderliness and cleanliness of examination rooms; stocks assigned rooms and insures par levels of supplies are maintained. Checks and completes required logs and equipment including refrigerator logs, eyewash logs, sample medications, AED, suction and other required checks.
- Fulfills organizational responsibilities as assigned including respecting/promoting patient rights; responding appropriately to emergencies; communicates concerns/ problems relating to patients and/or staff with immediate supervisor.
- Participates as a member of the patient care team and is responsible for participating in daily
- huddles and regular scheduled practice team meetings
- Adheres to White Plains Hospital infection control standards including, but not limited to, hand hygiene, use of PPE, isolation of patient with known infectious disease, and equipment disinfection/sterilization.
- Completes annual mandatory requirements including Occupational Health Requirements.
- Attends mandatory in-services and attends staff meetings as required/requested.
- Adheres to all WPH policies and procedures including dress code, behavioral standards/code of conduct, customer service and attendance.
- . Performs all other related duties as assigned.
Qualifications
- High School HS/GED Required and
- Certificate Successful completion of a six-month (6) to one (1) year course in Medical Assisting at an accredited school, required. Preferred
- 1-3 years Minimum one year of recent experience working in a medical facility as a medical assistant. Preferred
- Basic medical terminology, Electronic Scheduling and Electronic Medical Record experience preferred.
- Detail oriented with proven ability to work in a fast-paced environment.
- Excellent written and verbal communication skills. Must be able to type words and numbers quickly and accurately.
- Assure the accuracy of all documentation and records.
- Must able to effectively communicate with department personnel, physicians, providers, other hospital staff and patients.
- Must comply with HIPAA confidentiality standards when accessing or communicating patient information.
- Maintain a positive attitude in situations requiring conflict resolution.
- Ability to handle high-pressure/stressful situations effectively.
- Travel to various ambulatory sites may be required.
- May be exposed to chemicals necessary to perform required tasks. Any hazardous chemicals the employee may be exposed to are listed in the hospital’s SDS (Safety Data Sheet) data base and may be accessed through the hospital’s Intranet site (Employee Tools/SDS Access)..
- Perform repetitive functions more than 90% of the time.
- Ability to read and follow and written and verbal instructions in English.
- Must be flexible and able to adapt to changes in routine.
- Must able to recognize the immediacy of emergency situations
- BLS Basic Life Support - American Heart Association Must have BLS upon hire or obtain within 3 months of hire within 90 Days Required and
Certified Medical Assistant (CMA) from the American Association of Medical Assistants (AAMA). Preferred
-
White Plains Hospital Medical Center is an equal employment opportunity employer. White Plains Hospital Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.
