We are seeking a reliable and motivated Office Administrator with strong QuickBooks experience to support accounting, customer service, inventory administration, and general office operations.
The ideal candidate is organized, learns quickly, communicates professionally, and enjoys working in a fast-paced automotive environment.
Responsibilities
- Manage daily office operations and administrative tasks
- Process invoices, payments, vendor bills, and customer transactions in QuickBooks
- Assist with Accounts Payable and Accounts Receivable
- Reconcile accounts and maintain accurate financial records
- Answer phones and direct calls professionally
- Assist customers, vendors, and internal team members
- Maintain organized digital and physical records
- Support inventory administration and data entry
- Coordinate with sales, warehouse, shipping, and management teams
- Prepare reports, spreadsheets, and operational documents
- Assist with payroll-related administrative tasks
- Monitor office supplies and administrative needs
Required Qualifications
- Minimum 2 years of office administration experience
- Strong working knowledge of QuickBooks
- Proficiency with Microsoft Excel, Word, and Outlook
- Excellent organizational and multitasking skills
- Strong verbal and written communication skills
- High attention to detail
- Ability to work independently and as part of a team
- Professional attitude and dependable work ethic
Preferred Qualifications
- Experience in the automotive, auto parts, salvage yard, dealership, or repair industry
- Familiarity with inventory management systems
- Experience with Checkmate, Hollander, Partmate, or similar automotive software
- Basic bookkeeping and accounting knowledge
- Experience using AI tools such as ChatGPT, Microsoft Copilot, or similar productivity tools
What We're Looking For
We're looking for someone who:
- Takes ownership of their work
- Learns quickly
- Stays organized under pressure
- Communicates professionally
- Pays attention to details
- Wants to grow with a fast-growing company
Benefits
- Competitive pay based on experience
- Career growth opportunities
- Stable, long-term position
- Supportive team environment
- Opportunity to work with one of Houston's largest European and luxury auto parts operations
Pay: $17.78 - $28.63 per hour
Work Location: In person
