Job Summary
We are seeking a dynamic and detail-oriented Bookkeeper / Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with administrative support to ensure smooth office operations. The ideal candidate will be proactive, highly organized, and possess excellent communication skills. You will manage financial records, handle front desk duties, support office management tasks, and provide exceptional customer service. If you thrive in a fast-paced environment and enjoy multitasking with precision, this opportunity is perfect for you! All positions are paid, including internships.
Responsibilities
- Maintain accurate financial records using QuickBooks and other accounting software
- Manage accounts payable and receivable, invoicing, and expense tracking
- Greet visitors at the front desk with professionalism and courtesy
- Answer and direct multi-line phone systems efficiently while practicing excellent phone etiquette
- Support office management tasks such as filing, data entry, proofreading, and calendar management
- Assist with customer support by addressing inquiries promptly and courteously
- Organize documents, perform data entry, and ensure files are up-to-date and easily accessible
- Coordinate appointments, schedule meetings, and manage calendars for staff members
- Support personal assistant duties as needed, including errands or administrative tasks
Experience
- Proven office experience with strong clerical skills and familiarity with office management procedures
- Experience using QuickBooks for bookkeeping or accounting tasks
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong typing skills with high accuracy; attention to detail in proofreading and data entry
- Bilingual abilities are a plus to assist diverse client needs
- Previous roles as a receptionist or medical/dental receptionist are advantageous but not required
- Demonstrated customer service experience with professional phone etiquette and support skills
Join us in creating a vibrant workplace where your organizational talents and customer service excellence make a real difference! We value energetic professionals eager to contribute to our team’s success while growing their skills in bookkeeping and administrative support.
Pay: $20.00 - $25.00 per hour
Work Location: In person
