Overview
We are seeking a dynamic and organized PART TIME Office Manager/bookkeeper to join our Small Landscape team! This vital role combines office management with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess a proactive approach to handling diverse responsibilities. You will be the backbone of our office environment, fostering efficiency and professionalism at every turn. This paid position offers an exciting opportunity to develop your skills in a collaborative and supportive setting.
Responsibilities
- Manage daily office operations, including overseeing front desk activities
- Handle multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer support skills
- Maintain organized filing systems, data entry, and record keeping using tools like Microsoft Office, and QuickBooks.
- Support calendar management, appointment scheduling, and coordinate meetings for team members or executives
- Assist with bookkeeping tasks, including invoicing, expense tracking, and basic financial recordkeeping
- Provide clerical support such as proofreading documents, managing correspondence, and performing general administrative duties
- Serve as a bilingual communicator when needed to assist diverse clients or team members effectively Accounting Responsibilities
- Check daily invoices, enter, and pay invoices
- Record daily deliveries and related expenses
- Process credit applications
- Accept customer payments
- Make collection calls and emails for past due customers
- Maintain sales tax exemption certificates
- Process stored credit card payments
- Enter vendor bills
- Process vendor credits
- Communicate vendor shortages, warranties, and claims
- Enter company credit card transactions and reconcile monthly statements
- Prepare monthly sales tax reports
- Accounting Responsibilities
- Check daily invoices, enter, and pay invoices
- Record daily deliveries and related expenses
- Process credit applications
- Accept customer payments
- Make collection calls and emails for past due customers
- Maintain sales tax exemption certificates
- Process stored credit card payments
- Enter vendor bills
- Process vendor credits
- Communicate vendor shortages, warranties, and claims
- Enter company credit card transactions and reconcile monthly statements
- Prepare monthly sales tax reports
Skills
- If this sounds exciting to you, we are seeking a leader with these qualifications:
- 2+ years’ experience in the landscape industry in an account management or similar capacity
- Determination to exceed the goals of position, department, and company by working independently and as an effective leader.
- Experience with office management tasks including filing, data entry, and organization skills
- Excellent customer service abilities with professional phone etiquette and customer support experience
- Must be a self-starter and be able to work independently
- Must maintain professional competence, ethical integrity, knowledge, and skills
- Familiarity with multi-line phone systems and front desk responsibilities in a professional setting
- Knowledge of QuickBooks or bookkeeping software is REQUIRED
- Ability to multitask efficiently while managing time effectively in a fast-paced environment
- Miscellaneous tasks/projects as assigned
- Personal assistant or landscaping/ horticultureal experience is a plus for understanding specialized workflows.
- Bilingual skills are advantageous for supporting diverse client needs
Join us to be part of a vibrant team where your organizational talents and proactive attitude will make a meaningful impact! We value energetic individuals who thrive on providing exceptional support while fostering an efficient office environment.
Pay: $24.14 - $30.27 per hour
Benefits:
Work Location: In person
