Company Overview:
CB&I delivers integrated storage and asset‑management solutions that help customers operate safely, reliably, and efficiently across the lifecycle of their facilities. Through our two global business units - Storage Solutions, the world leader in tanks, terminals, and storage systems, and Asset Solutions, a leading provider of operations, management, wells and decommissioning services - we combine technical excellence with execution capability to extend asset life, optimize performance, and maximize value.
Overview:
The Site Office Clerk performs clerical / office duties requiring knowledge of basic office systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual locations and may include a combination of answering telephones; opening, sorting, and distributing mail; filing; and basic word processing. Perform all other duties as required.
Responsibilities:
- Answer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate person.
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Compile, copy, sort, and file records of office activities, business transactions, and other activities for the project site.
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Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
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Compute, record, and proofread data and other information, such as records or reports.
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Maintain and update filing, mailing, and database systems.
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Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.
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Review files, records, and other documents to obtain information to respond to requests.
Local Requirements:
- Assist with site payroll data entry generation
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Assist site quality department with inspection reports
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Maintain site safety records
- Assist with P-Card administration
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Assist with employee hire-on and termination paperwork and badging
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Maintain document binders – drawing revisions, basic document control
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Daily site warehouse visit, deliveries collection
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Others, as needed
Qualifications:
- High School Diploma or equivalent.
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Minimum 5 years of experience working in an administrative assistant role or other relevant experience
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Advanced knowledge of MS Office and other related software skills required; Advanced skills in operating a personal computer, various printers, scanners, and other office equipment are necessary.
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Excellent communication skills, both written and verbal.
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Able to read and comprehend instructions and write correspondence and memos.
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Strong organizational, multitasking, attention to detail, and interpersonal skills.
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Able to work well with all levels of internal management and staff as well as clients
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Organizational Level: B2
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Reports to: Project Manager
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Permanent work location: Oak Creek, WI
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Collaborative contributions to achieving CB&I global HR team goals and initiatives
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100% Compliance with Company HR policies and procedures
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Timely resolution of employee concerns within expectations
Skills and Behaviors:
- Works on straightforward tasks using established procedures; work is subject to review
- Depends on others for instruction, guidance
- Develops knowledge and skills in basic practices and procedures
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Applies basic technical skills and knowledge to complete assigned tasks
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Responds to standard requests from internal
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Solves routine problems by following defined procedures
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Manages own time to meet deadlines
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Works with others as part of a team.
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Adaptability and Agility to learn and contribute to varying and complex environments
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Advanced Self-Awareness and Interpersonal skills
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Computer Skills: ability to work efficiently with computers, Microsoft Word, Excel and other applications as needed.
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Communication Skills: Ability to effectively verbally communicate directions from craft supervisors and respond to questions from managers and fellow workers.
