Job Overview
We are seeking an energetic and highly organized Lot Coordinator/Administrative Assistant to join our dynamic team. This role combines essential administrative duties with on-site coordination responsibilities, ensuring smooth operations at our vehicle lot and supporting daily office functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to handle multiple tasks efficiently while maintaining a positive and professional attitude. This paid position offers a fantastic opportunity to develop versatile skills in office management, customer service, and logistical coordination.
Duties
- Coordinate vehicle arrivals and departures, ensuring accurate documentation and timely processing
- Serve as the front desk receptionist, greeting visitors and clients with professionalism and courtesy
- Answer multi-line phone systems promptly, providing excellent customer support and directing calls appropriately
- Handle data entry tasks related to vehicle inventory, customer information, and administrative records with precision
- Organize files, documents, and correspondence through effective filing systems both physically and digitally
- Assist with calendar management for appointments, meetings, and deadlines to ensure efficient time management for team members
- Support office management duties including supply ordering, proofreading documents, and maintaining a clean work environment
Qualifications
- Proven office experience with strong clerical skills including filing, data entry, and document proofreading
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Strong phone etiquette skills with experience managing multi-line phone systems
- Bilingual abilities are a plus to enhance communication with diverse clients and staff
- Demonstrated computer literacy with familiarity in office management tools and basic troubleshooting
- Previous administrative or personal assistant experience is preferred but not required
- Exceptional time management skills to prioritize tasks effectively throughout the day
Join us in this vital role where your organizational talents will keep our operations running smoothly! We value proactive individuals who thrive on providing outstanding customer service while supporting our team’s success. This position is paid and offers a rewarding environment for those eager to grow their administrative expertise while contributing to a vibrant workplace.
Pay: $18.00 - $20.00 per hour
Work Location: In person
