Administrative Assistant
Commercial Real Estate Miami, FL
The ideal candidate should be exceedingly well organized, detail-oriented, flexible, and enjoy the administrative challenges of supporting diverse people and projects. The ability to interact with visitors/staff at the front desk with efficiency and a high level of professionalism and confidentiality.
JOB DUTIES
- Answer and manage telephone lines from 8:30 AM 5:30 PM.
- Serve visitors at the front desk by greeting, welcoming, directing, and communicating appropriately.
- Manage incoming/ outgoing mail and distribute accordingly.
- Manage tenant notifications of all building activities and security notifications.
- Maintain the Building Access Card System data base in a current and organized fashion.
- Monitor all service requests/work orders of the property from start to finish.
- Coordinate contractors and tenant deliveries.
- Maintain vendor Certificates of Insurance and ensuring that they are updated and filed in accordance with the building Management standards.
- Update directories as needed.
- Assist and assemble reports.
- Maintain all the file systems in a current and organized fashion.
- May also assist with other related administrative duties as requested by manager.
- Responsible for ordering, receiving, stocking, distribution and replenishment of kitchen and office supplies.
REQUIREMENTS
- Microsoft Office Knowledge
- Knowledge of Angus Software
- Customer Service Experience
- Administrative Experience
- Dependable, punctual, and proactive
- Works well with others
- Fluent in English and Spanish
EDUCATION
Associate or higher
All applicants applying for U.S. job openings must be authorized to work in the United States.
Job Type: Full-time
Pay: From $40,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Language:
- English (Preferred)
- Spanish (Preferred)
Work Location: In person
