Job Summary
We are seeking a proactive and highly organized Executive Assistant to join our dynamic team. In this position, you will provide comprehensive administrative support to senior leadership, ensuring smooth daily operations and efficient communication across departments. Your energetic approach and exceptional organizational skills will help elevate our office environment, enabling leadership to focus on strategic initiatives while you manage essential tasks with precision and professionalism. This position offers an exciting opportunity to contribute to a fast-paced, growth-oriented organization where your skills will make a meaningful impact.
Duties
- Manage complex calendars and schedule appointments, meetings, and travel arrangements for executive team members
- Handle incoming calls using multi-line phone systems with professionalism and courtesy, directing inquiries appropriately
- Prepare, proofread, and organize correspondence, reports, presentations, and other documents using Microsoft Office and Google Workspace productivity software
- Coordinate office operations including filing, data entry, bookkeeping, and maintaining office supplies inventory
- Serve as the front desk receptionist, greeting visitors and clients while providing exceptional customer service and phone etiquette
- Assist with client communication by responding promptly to inquiries via email or phone, ensuring positive engagement
- Support special projects by organizing files, conducting research, and managing deadlines efficiently
Requirements
- Proven experience in office management or administrative support roles with at least one year of clerical experience
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, spreadsheets, and data entry tools
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Exceptional communication skills in both English and bilingual capabilities (preferred) for diverse client interactions
- Familiarity with QuickBooks for bookkeeping tasks and basic financial record keeping is a plus!
- Experience managing calendars, scheduling appointments, and handling multi-line phone systems with professionalism
- Demonstrated ability to handle confidential information discreetly while maintaining high attention to detail
- Technical proficiency in office equipment such as printers, scanners, and phone systems; experience as a medical or dental receptionist is advantageous
- Strong typing speed for efficient document processing along with proofreading skills to ensure accuracy in all communications
- Customer service orientation combined with excellent phone etiquette and client communication skills
- Ability to adapt quickly to changing priorities while maintaining productivity software fluency and time management skills
Join us as an Executive Assistant where your energy fuels our success! Your dedication to organization and communication excellence will be instrumental in supporting our leadership team’s vision. We value proactive professionals eager to thrive in a collaborative environment that recognizes your contributions every step of the way.
#RJADM45
Pay: $90,000.00 - $110,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Parental leave
- Retirement plan
Work Location: In person
