This position serves as the Finance & Accounting Senior or Principal Professional responsible for assisting with accounting functions and financial transactions for the Department of Radiology. Responsibilities include, but are not limited to, payroll transactions, including processing additional pay forms and data entries as needed, monitoring and maintaining operating, auxiliary, gift, and revenue accounts; purchasing and procurement; accounts payable and receivable; reporting; and fiscal compliance. This position serves as a resource to the administrative leaders, staff, and faculty. This position is responsible for providing financial training to end users. This position requires a thorough understanding of university fiscal policy and State and Federal rules and regulations, accuracy, attention to detail, and the ability to prioritize tasks. It requires independent judgment and the ability to identify, address, and find resolutions to problems. The ability to work as part of a team and provide outstanding customer service to faculty and staff is essential. This position reports to the Finance Manager.
Key Responsibilities:
Senior Professional:
Finance (60%)
Process financial transactions such as interdepartmental transfers, journal entries, cash receipts, etc.
Prepare monthly and quarterly reconciliation and variance reports for clinical budgets, while conducting monthly audits and presenting GL-level reconciliations for clinical finance divisions.
Analyze cash balances, reconcile expenditures, and monitor cash flow for departmental agreements.
Support the maintenance of departmental funds flow structure and proper allocations.
Assist with researching and resolving discrepancies and errors, which may include working with other campus personnel and external vendors.
Reconcile accounts monthly to ensure propriety of expenses and compliance with approved budgets as well as University, State, Federal, and sponsor rules and regulations.
Process additional pay forms and payroll-related entries as needed, ensuring calculations are precise, documentation is complete, and submissions are completed on time for monthly payroll in compliance with applicable policies and procedures.
Under the guidance of the Finance Manager, review and submit payroll expense transfers and establish funding distributions to ensure accurate faculty pay allocations.
Responsible for performing a variety of financial administrative tasks for the Finance Manager, Assistant Director of Finance/Administration, and Vice Chair of Finance/Administration.
Procurement (40%)
Perform a variety of procurement tasks in the various purchasing systems such as CU Marketplace, CU Med COR360, UCD, and CU Med Concur expense systems.
Assist the Finance Manager with the department’s fiscal year-end closing process by working with various offices/constituents to resolve outstanding encumbrances (e.g., purchase orders, expense vouchers, invoices, payroll, etc.) and to ensure timely receipt of accounts receivable/payable, purchasing documents, merchandise, etc.
Facilitate the procurement of large equipment, unique orders, software licensing, and maintenance agreements.
Principal Level:
Finance (in addition to the responsibilities above)
Research, document, and communicate both UCD and CU Medicine Finance policies and procedure updates to staff and management.
Assist in the development of financial dashboards and analysis tools to enhance the review of financial information, leveraging systems such as Power BI, Smartsheet, and Excel.
Monitor and validate clinical shift schedules and provider productivity with a high level of accuracy, ensuring timely reporting and alignment with departmental clinical productivity guidelines.
Procurement (in addition to responsibilities above)
Oversee the execution of procurement functions, including creation of purchase orders/purchase requisitions, contracts, expense and travel reimbursements, and payment vouchers, procurement card transactions, etc.
Maintain departmental listing of staff access, permissions, and cardholder data for procurement systems (list of cardholders, limits, Marketplace roles, etc.)
Collaborate with Department managers and assist with developing and maintaining departmental workflows to standardize expense reporting processes, promoting consistency and accuracy, as well as assist with process improvement initiatives and the integration of tools such as Smartsheet to improve financial tracking and reporting.
This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.
