Job Requirements
New Home Star, in partnership with Heritage Harbor, is seeking a driven, detail-oriented Sales & Marketing Assistant to join the on-site team in Ottawa, IL.
Heritage Harbor is a premier marina resort community located along the Illinois River, designed around lifestyle, connection, and experience. Buyers are not just purchasing a home - they are investing in a destination and a lifestyle centered around waterfront living, recreation, and community.
As a Sales & Marketing Assistant, you’ll be the heartbeat of the model home, supporting the sales team with key administrative tasks and creative marketing efforts. You’ll play a hands-on role in the customer journey, learning the business from the ground up while making a real impact from day one with a clear, defined path toward a full sales role. Whether you're just starting your career or exploring a new path, this is your chance to grow with a team that values your energy, initiative, and fresh perspective.
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Greet and assist all visitors to the model home, creating a welcoming and professional atmosphere that reflects our brand.
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Call and work the prospect database to identify and engage leads.
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Review, clean, and maintain data lists, and conduct reverse prospecting to surface new opportunities within existing data.
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Advance qualified prospects through the pipeline and introduce them to the sales team.
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Support the sales team with day-to-day tasks, such as answering calls, managing emails, generating reports, preparing documents, and logging visitor activity for follow-up and sales insights.
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Assist with marketing efforts, including brochures, signage, flyer distribution, community events, and open houses.
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Provide scheduling support for tours, appointments, and sales team follow-up.
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Maintain the model home's appearance, ensuring it stays clean, organized, and ready for showings at all times.
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Ambition, drive, and a genuine desire to advance into a full sales role.
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Experience and/or education in customer service, hospitality, marketing, or sales. Prior real estate or homebuilding experience is not required.
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Strong phone and written communication skills; comfortable with consistent outbound calling.
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Organized and detail-oriented, with the discipline to keep data lists clean and pipelines current.
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Comfortable working independently and taking ownership of results.
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Willingness to support events, open houses, and tours, including some weekend work.
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An active Illinois real estate license is a plus but is not required. Candidates who plan to pursue licensing are welcome to apply.
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This is a full-time, 40-hour-per-week role based on-site at Heritage Harbor in Ottawa, IL. The work schedule runs Tuesday through Saturday, 10am–7pm. Part-time arrangements may be considered depending on the candidate's availability, experience, skillset, and credentials.
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Base salary of approximately $40,000–$45,000, based on experience and qualifications
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Sales & Marketing Assistants receive a bonus when a lead they have advanced to a salesperson results in a successful new-home-construction contract
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Full-time W2 role with medical, dental, vision, 401(k), and paid time off
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Ongoing training, mentorship, and a defined path toward a full sales career
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Opportunity to grow within a unique, destination-style waterfront community
This role is designed as a launching pad. Assistants who show strong drive, results, and (ideally) real estate licensure can expect the opportunity to move into a full Sales Consultant role in as little as 12 months, with faster advancement possible depending on experience, skillset, and licensing status.
If you are ready to bring energy, ownership, and a winning mindset to your sales career, we encourage you to apply today. More information about Heritage Harbor can be found on their website, as well as on their LinkedIn page.
Please note: This position is being facilitated by New Home Star as part of a recruitment partnership with Heritage Harbor.
Heritage Harbor is committed to attracting, developing, and retaining diverse talent. Heritage Harbor is an equal-opportunity employer committed to maintaining a drug-free workplace.
