JOB
Administrative Services Officers function as business managers for a department, large division or major program area, with responsibility for accounting, budgeting and fiscal management. Additional responsibilities are varied and include planning, organizing, coordinating and supervising work in two or more business functions such as purchasing and warehouse operations; contracts and leases; human resources; Information Technology; buildings and grounds maintenance; facilities management and construction; food and laundry services; investments; vehicle utilization and maintenance; and/or communication equipment and office support services.
The Aging and Disability Services Division (ADSD) is currently recruiting for an Administrative Services Officer 3 in Carson City, Nevada. This recruitment may be used to fill current and future vacancies as they occur in the following program: Fiscal. The proper candidate must have the ability to analyze complex financial data and prepare, monitor, and oversee the division’s grant reporting, federal reporting, and cost allocation submissions. They are expected to collaborate effectively with individuals with varying knowledge and backgrounds to plan, develop, implement, and monitor the division’s grant reporting, federal reporting, and cost allocation submissions. They must be able to develop unit goals, priorities, and deadlines as well as coach team members to assist with skill development and professional growth and read, understand and interpret complex state laws and federal regulations. The position requires effective verbal and written communication skills that are adaptable to different audiences. Proficiency in Microsoft Office applications, and the ability to adjust priorities based on agency and program needs are a must. The ASO 3 will need to travel throughout Nevada and out of state for training and meetings, therefore they need to maintain a current Nevada Driver’s License. ADSD fosters a positive, inclusive, and diverse work environment that values innovation, teamwork, and collaboration. The mission of ADSD is to empower individuals and their support systems by providing resources for disabilities and aging - connecting Nevadans to services and improving their quality of life. EXAMPLE OF DUTIES Bachelor's degree from an accredited college or university in business administration, accounting, finance or related field and five years of professional experience including two years of responsibility for two or more major business operations such as grants administration, contract and lease administration, purchasing and warehouse operations, human resources, Information Technology, or facilities maintenance and construction; and three years of experience formulating, developing and analyzing agency budgets; and fiscal management, one year of which was equivalent to an Administrative Services Officer II in Nevada State service; OR an equivalent combination of education and experience as described above. SUPPLEMENTAL INFORMATION
This job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level.
General knowledge of: organization and functions of State agencies; State administrative rules, statutes and guidelines.
Working knowledge of: the agency mission, programs, operations, policies and objectives.
Ability to: present reports, defend the agency budget, and provide information and justifications to the legislature as requested; research and analyze data impacting an agency's major business functions; establish short- and long-range goals consistent with the mission and business needs of the agency; apply principles of financial management to large and diversified budgets and programs; develop corrective action plans consistent with applicable agency policies, legal requirements and legislative directives.
Skill in: planning, developing and monitoring diverse programs and business operations; developing clear objectives consistent with departmental and State goals; principles and techniques used in planning, organizing, developing and administering comprehensive programs which are subject to unprecedented circumstances; government administrative processes including budgeting, internal control procedures, policy development, planning, problem solving, and management analysis.
Recruiter Information: Darrell Morlan; [email protected]
