Job Title: Bookkeeper
Reports To: Controller
Job Summary:
The Bookkeeper will keep a complete, accurate, and systematic set of records for all financial transactions carried out by the cooperative in a manner that will optimize the cooperative’s market share and savings, improve the cooperative’s efficiency, help achieve the cooperative’s mission and goals, and result in outstanding customer service.
Key Responsibilities:
The Bookkeeper’s responsibilities involve recordkeeping, office operations, communications, and other duties as assigned by management.
The Bookkeeper will maintain a positive attitude that promotes team work within the cooperative and a favorable image of the cooperative.
Recordkeeping
Recordkeeping involves preparing accounts receivable, accounts payable, and payroll; and maintaining patron stock records, the general ledger, and office records.
Prepare Accounts Receivable
- Prepare accounts receivable and send out monthly statements
- Prepare accounts receivable aging report monthly for the board
- Post accounts receivable daily
Maintain General Ledger
- Prepare, balance, and post daily reports
- Verify that accounts receivable and reports balance with the ledger
Maintain Office Records
- Reconcile cash receipts and prepare the bank deposit daily
- Maintain an accurate record of all product sales and purchases
- Maintain an accurate record of all cash and credit transactions
- Maintain accurate perpetual inventory records and assist in pricing and extending inventories
- Prepare and submit an accurate operating report by the due date
Office Operations
Office operations involves performing the office tasks necessary to maintain efficiency.
- Maintain sufficient inventories of sales tickets and office supplies
- Maintain office equipment and keep work area neat and clean
- Update office and bookkeeping procedures to achieve maximum efficiency
- Maintain daily a proper filing system of all patron purchases
Other Duties:
The Bookkeeper will uphold cooperative policies, perform other duties as assigned by management, and will enforce and uphold the cooperative’s credit policy.
Uphold cooperative policies:
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Uphold all cooperative policies
Uphold cooperative credit policies:
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Make credit terms known to all employees and customers
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Do not charge to customers on COD
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Do not extend credit to customers who have not been approved by the credit manager
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Keep all personal accounts current
Perform other duties as assigned by management:
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Perform duties as requested by management
