Alto is building the mobility and fleet management platform of the future. Since 2019, Alto has been redefining the rideshare experience for drivers and passengers alike. Unlike traditional gig-based platforms, Alto drivers are W-2 employees and drive a company-owned fleet of luxury EVs, which unlocks a level of safety, consistency, and hospitality that is unmatched in the industry. Using this model, Alto is building the capabilities to support an autonomous future. Alto is currently driving on the Alto app in Dallas and Houston, and in partnership with Uber in Los Angeles and Miami, with ambitions for nationwide expansion. For more information, visit www.ridealto.com
About the role: The HR Administrative Assistant supports the Human Resources team by executing HR documentation, compliance processes, and system updates. This role ensures employee records remain accurate and HR documentation is properly maintained.
This position focuses on administrative HR processes and system updates and supports HR leadership by executing established HR workflows.
The HR Administrative Assistant does not conduct employee relations investigations, interpret HR policy, or determine disciplinary outcomes.
Key Responsibilities:
Onboarding Processing
Process new hire onboarding documentation and ensure all required paperwork is completed.
Enter new hire information into HR systems and ensure employee records are accurate.
Coordinate onboarding documentation and system setup for newly hired employees.
Maintain organized onboarding records and ensure compliance with documentation requirements.
Attendance & Disciplinary Documentation
Monitor attendance records and assist with drafting attendance-related documentation as directed by HR leadership.
Prepare written warnings and other disciplinary documentation based on HR leadership guidance.
Maintain organized records of attendance documentation and disciplinary actions.
Conduct audits to identify potential job abandonment cases.
Prepare and send job abandonment notices and related documentation.
Track responses and maintain documentation for compliance purposes.
HRIS & Employee Status Updates
Maintain accurate employee rosters within HR systems.
Process employee status changes including terminations and suspensions as directed by HR leadership.
Update systems to reflect employee status changes and remove suspended employees from schedules when necessary.
HR Documentation & File Management
Upload HR documentation and disciplinary records into employee files.
Maintain organized and accurate HR records.
Support HR administrative projects and documentation requests as needed.
What you bring to the table:
High school diploma or equivalent required.
Previous experience in an administrative or office support role, preferably within HR.
Proficiency in Google Workspace
Must be able to lift up to 25 lbs
Strong written and verbal communication skills.
Excellent organizational and time-management abilities.
Ability to multitask and prioritize effectively.
Attention to detail and problem-solving skills.
Friendly and professional demeanor.
Knowledge of HR practices and procedures is a plus.
High Integrity
The above statements describe what are generally believed to be principal and essential functions of the job. Specific circumstances may allow or require some incumbents assigned to the job to perform a different combination of duties.
Alto is committed to equal opportunity and is firmly committed to preventing discrimination and harassment, including sexual misconduct, based on legally protected diversity characteristics (such as race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family status, citizenship, genetic information, and veteran status) in its application and hiring processes and in its employment decisions.
