Job Summary: The Executive Assistant will be responsible for a variety of tasks related to real estate listings, communications, marketing, and office management.
Key Responsibilities:
· Document Preparation, Data Entry, and Filing:
o Rental Listings:
§ Create Residential Management Agreements and other necessary forms.
§ Establish an electronic file for each property.
§ Input MLS listings and photos.
§ Input ShowingTime-Showings instructions.
§ Input and maintain ALL weekly real estate/property advertisements.
§ Input and monitor other marketing/advertising systems.
§ Create Lease Agreements and pertinent addendums.
§ Create and maintain a contact management database for owners, tenants, vendors and other pertinent relevant parties.
§ Enter pertinent data into Rent Manager Software System.
o Sales Listings:
§ Create Listing Agreements and all other necessary forms/documents.
§ Create an electronic files for ALL properties.
§ Input MLS listings, photos, and other required forms.
§ Submit required paperwork to the Company database and oversee data entry in Zip Forms, Dropbox and the Rent Manager Software System.
§ Input ShowingTime instructions.
§ Input and monitor all marketing/advertising systems.
· Communications, Scheduling, and Filing:
o Oversee and coordinate owners' calendars and scheduling.
o Maintain regular communication with property owners and tenants.
o Oversee and schedule ALL Service Request / Maintenance Request.
o Oversee the Master Lease Calendar.
· Property and Business Marketing:
o Oversee marketing systems for both the business and individual properties.
· Office Supplies and Equipment Oversight:
o Order, maintain, and inventory office supplies.
o Manage business supplies such as signs and lockboxes.
o Handle marketing and advertising supplies.
Required Skills and Qualifications: The successful applicant must possess:
· Exceptional interpersonal, organizational, and communication skills.
· Integrity, respect for confidentiality along with sound judgment.
· Computer Proficiency must include Apple-iMac systems, Windows operating systems and Microsoft Office Suite (Word, Excel, Publisher).
· Typing skills of 50 WPM.
· Strong time management and organizational skills.
· The ability to quickly and accurately assess the importance of customer emails, text messages or phone calls and take appropriate action.
· Initiative and the ability to work independently with little guidance or oversight.
· Outstanding customer service skills and proper telephone etiquette.
· Outstanding oral and written communication skills.
- Accounting and/or Bookkeeping experience and skills a plus...
Join us as an Executive Assistant where your energy, attention to detail, and technical expertise will drive our success forward! We value proactive individuals who thrive in organized environments and are eager to support leadership through exceptional administrative support. This paid role offers an excellent platform for growth within a vibrant organization committed to empowering its team members.
Pay: $45,000.00 - $55,000.00 per year
Benefits:
Ability to Commute:
- Mount Pleasant, SC 29464 (Preferred)
Work Location: In person
