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Permitting Coordinator

Propane Ninja -
Plant City, FL

Job Details

Full-time
$48,000 - $60,000 a year

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

Google Workspace
Customer communication
Email customer support
Attention to detail
Document management systems
Time management
Office experience
Client interaction via phone calls
Office record organization

Full Job Description

Plant City, United States

Propane Ninja is a fast-growing propane logistics and service company serving residential, commercial, and wholesale customers throughout Florida. We are known for professionalism, reliability, safety, and teamwork — what we call the Ninja Standard.

We are looking for a highly organized and detail-oriented Permitting Coordinator to help keep propane installation and service projects moving from permit application through inspection closeout. This role is a key point of coordination between municipalities, inspectors, customers, field technicians, and internal service leadership.

Position Summary

The Permitting Coordinator is responsible for preparing and tracking permit applications, coordinating inspections, maintaining accurate records, and communicating clearly with city and county permitting offices, customers, technicians, and internal teams.

The ideal candidate is dependable, organized, and comfortable being the person who keeps important details from falling through the cracks. You take ownership of your work, follow up without being reminded, and understand that accurate documentation and clear communication help technicians, customers, and projects stay on track.

You are a strong fit for this role if you:

Like creating order out of moving parts.
Are comfortable calling government offices and following up until you get an answer.
Notice small details before they become big problems.
Communicate professionally with customers, inspectors, and internal teams.
Care about doing things correctly, safely, and efficiently.
Take pride in helping jobs move from start to finish.
You have experience in propane, construction, HVAC, plumbing, electrical, roofing, utility, or field service industries.

Customer Relationship

Personal Evolution

Autonomy

Administrative Work

Technical Expertise

Responsibilities

Confirm permitting and inspection requirements with cities, counties, and local authorities before work begins.
Communicate with municipal permitting offices, inspectors, customers, field technicians, and internal service leadership.
Prepare, submit, and track permit applications for propane-related installations and service projects.
Schedule, track, and follow up on inspections, corrections, re-inspections, approvals, and final closeouts.
Maintain accurate records of permit submissions, approvals, inspection results, corrections, photos, customer records, and job documentation.
Monitor permit timelines and proactively follow up on delays, missing documents, municipality responses, or compliance issues.
Coordinate permit-related scheduling with customers, technicians, service leadership, and office staff.
Communicate clearly and professionally with customers regarding permit timelines, inspection needs, and next steps.
Help ensure work is completed in alignment with applicable permitting, safety, and documentation requirements.
Support the service department with administrative tasks related to scheduling, documentation, and job completion.

Must Have

Previous permitting, inspection coordination, construction office, utility, service coordination, or compliance experience.
Experience working with municipalities, inspectors, contractors, utilities, or permitting departments.
Familiarity with permit packages, inspection scheduling, site documentation, or project closeout processes.
Strong administrative, scheduling, coordination, or customer service experience.
Strong written and verbal communication skills.
Excellent attention to detail and ability to manage multiple open tasks at once.
Comfortable making follow-up calls and sending professional emails.
Strong organizational and time-management skills.
Ability to work independently while supporting a team.
Dependable, accountable, and committed to accurate follow-through.
Proficiency with computers, email, document management, and business software.

What Success in this Role looks like

- Permits are submitted accurately and on time.
- Permit and inspection statuses are updated consistently.
- Customers, technicians, and managers know what is needed next.
- Delays are identified early and followed up on quickly.
- Documentation is organized, complete, and easy to locate.
- Municipal requirements are confirmed before work is scheduled whenever possible.
- Jobs continue moving forward because communication and follow-up are handled consistently.

Core Values

At Propane Ninja, we look for team members who live our core values:

Over Deliver – Go beyond the minimum and create a great customer experience.
Take Ownership – Follow through, solve problems, and be accountable.
Growth Mindset – Learn, improve, and adapt.
Team Player – Support the team and communicate with respect.

Compensation & Benefits

$48k–$60k per year salary, based on experience
Employer-assisted health insurance
Dental, vision, and life insurance
401(k) plan with company participation
Weekly pay for consistent income flow
Paid time off (PTO) and holiday pay
Ongoing training, certification, and career development
Stable full-time schedule
Supportive team environment with growth opportunities

Work Location: In person