Job Overview
We are seeking a dynamic and highly organized Office Manager/Bookkeeper to join our team! This vital role combines administrative leadership with financial management, ensuring the smooth operation of daily office functions while maintaining accurate financial records. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to support a busy office environment. You will play a key role in fostering a positive workplace atmosphere, managing clerical tasks, and handling bookkeeping responsibilities with precision and professionalism.
Duties
- Oversee daily office operations, including front desk management and multi-line phone systems to ensure seamless communication.
- Greet visitors, answer inquiries, and provide exceptional customer service with professional phone etiquette.
- Manage appointment scheduling, calendar coordination, and meeting arrangements for staff and clients.
- Maintain accurate financial records using QuickBooks and other accounting software; handle data entry, invoicing, billing, and expense tracking.
- Perform clerical tasks such as filing, proofreading documents, and managing correspondence to support administrative functions.
- Support bookkeeping activities including bank reconciliations, payroll processing, and financial reporting.
- Organize office supplies inventory, manage filing systems (digital and physical), and ensure the office environment is efficient and welcoming.
Skills
- Proficiency in QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills with the ability to multitask effectively in a fast-paced setting.
- Excellent computer literacy including data entry, Google Workspace tools (Docs, Sheets), and general office management software.
- Exceptional customer service skills with experience in front desk operations or as a receptionist; familiarity with dental or medical receptionist duties is a plus.
- Bilingual abilities are highly desirable to serve diverse clients and team members effectively.
- Demonstrated experience in clerical work such as filing, proofreading, calendar management, and time management.
- Knowledge of phone etiquette and multi-line phone systems to handle calls professionally.
- Personal assistant or administrative experience that showcases strong organizational skills and attention to detail. Join us to be a key contributor in creating an efficient office environment where your organizational talents shine! We value energetic professionals who are eager to support our team’s success through excellent administrative practices combined with precise bookkeeping expertise.
Pay: $25.14 - $30.28 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
