COMPANY OVERVIEW:
Hancock Associates has been recognized in Massachusetts as a leader in the land development industry since 1978. During this 45-year period we have expanded our professional offerings and service region. With 8 offices: Boston, Chelmsford, Danvers, Marlborough, Newburyport, Palmer and Princeton, MA and Concord, NH, our territory now includes Massachusetts, New Hampshire, Connecticut and Rhode Island.
Our staff is comprised of land surveyors, civil engineers and wetland scientists, licensed in various states, including Connecticut, Massachusetts, Maine, New Hampshire, New Jersey, Pennsylvania, Rhode Island and Vermont. We also offer specialized credentials, including MassDOT Prequalification in Surveying and Wetland Science, OSHA Hazardous Waste Operations and Emergency Response Training and MBTA and AMTRAK Contractor Safety Training.
We have contributed our skills to a myriad of project types: residential, commercial and retail development, infrastructure, utilities and energy, multi-unit housing; hospitals, assisted-care facilities and medical buildings, school and university improvements and Superfund, hazardous waste and landfill sites.
DESCRIPTION:
We have an exciting opportunity available for an Administrative Assistant supporting our Palmer office and assisting our other offices as needed. This role is ideal for someone with strong administrative skills who enjoys coordinating tasks, managing schedules, and ensuring smooth day-to-day operations. The right candidate will be proactive, reliable, and comfortable handling multiple responsibilities in a fast-paced environment. Great communication skills and the ability to follow directions are a must. This position is perfect for someone who thrives in an administrative role while gaining hands-on experience in other aspects of the company. If you’re detail-oriented, love supporting a team, and enjoy a mix of structured tasks and creative projects, we’d love to hear from you!
If you have a roll-up-my-sleeves attitude, a get it done work style and are detail-oriented and motivated, you could be our next hire.
RESPONSIBILITIES:
- Manage incoming calls serving as first point of contact for callers
- Coordinate and manage the Client intake and research process
- Conduct preliminary research including:
- Town GIS review
- Registry of Deeds research
- Internal Hancock database research
- Assisting in preparation of proposals and contract write-ups.
- Assist with application submittals to local agencies and municipalities
- Print, bind, and assemble reports and large-format plan sets.
- Request abutter lists from towns and municipalities.
- Assist with standard response letter set-up and formatting.
- Draft and distribute project transmittals.
- Assist with report formatting, edits, and document preparation.
- Office Maintenance and assistance managing vendors and suppliers.
- Assisting with ongoing maintenance of printers and plotters.
- Coordinate outside print production for large-scale projects
- Filing/maintaining project folders in file rooms.
- Procurement of office supplies and materials.
- Mailings to include USPS, FedEx, UPS, bulk mailings, etc.
- Assisting as need with administrative tasks on projects including photocopies, deliveries, etc.
- Special projects as requested and other tasks related to office administration.
QUALIFICATIONS:
- Associate’s or Bachelor’s degree preferred.
- 2+ years related work experience required.
- Superior organizational skills
- Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
- Strong communication skills and ability to handle confidential information.
- Willingness to learn and take direction.
Job Type: Full-time
Pay: $24.00 - $27.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
