Make an impact behind the scenes of a life-changing mission.
LifeLine Pilots is seeking a highly organized and detail-oriented Office Administrator who is passionate about supporting nonprofit work. In this role, you will play a key part in the day-to-day operations of the organization, contributing to bookkeeping, fundraising efforts, and overall office coordination while supporting a dedicated team and our volunteer network.
Candidate Attributes:
- Demonstrates excellent organizational skills with ability to manage multiple tasks & deadlines
- Maintains confidentiality and has good judgment when managing sensitive information
- Provides excellent customer service to passengers, pilots, volunteers, and donors
Key responsibilities include:
- Manage all organizational bookkeeping, including daily, weekly, and monthly reconciliations in QuickBooks
- Process financial transactions, including depositing checks and maintaining bank accounts
- Create and update donor records, perform database searches, and produce donor thank you letters
- Provide administrative support for grant activities and fundraising stewardship efforts
- Answer phone calls, greeting callers professionally, fielding inquiries, and assisting with passenger intake
- Work with volunteers to provide support and recognition for their work
- Support flight coordination staff, providing administrative support as needed
- Coordinate post office activities, mass mailings, and shipping needs
- Order office and operational supplies as needed
- Maintain organization and cleanliness of storage areas
- Perform other tasks or special projects as assigned
Knowledge & Experience:
- Proven experience as bookkeeper, office administrator, or office coordinator, or in another relevant administrative role, with 2+ years of experience
- Experience with QuickBooks and financial recordkeeping (required)
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and database systems
- Excellent interpersonal, verbal, and written skills
- Effective organizational, time management, planning, and problem-management skills
- Ability to work independently while also collaborating effectively with a team
- Associate degree preferred
Why Join LifeLine Pilots:
- Be part of a mission that provides life-saving transportation while engaging in meaningful work
- Full-time, Peoria-based position with 1-2 remote workdays each week
- Vacation time, sick leave, and 10 paid holidays a year
- Paid holiday shut-down period between December 24-January 1 every year
- Wellness stipend
- Simple IRA retirement match
About LifeLine Pilots
LifeLine Pilots’ mission is to coordinate free air transportation, through volunteer pilots, for people with medical or humanitarian needs far from home. Our vision is a world where everyone has equal access to transportation for medical or humanitarian needs.
Pay: $19.00 - $23.00 per hour
Benefits:
- Flexible schedule
- Paid time off
- Retirement plan
Experience:
- Bookkeeping: 2 years (Preferred)
Work Location: Hybrid remote in Peoria, IL 61615
