Position Summary:
The Project Coordinator will play a key role in providing support to the Project Management Office. This position is essential in ensuring the execution of project activities, managing documentation, working with cross-functional teams and assisting with project execution, as well as performing various tasks as needed. The ideal candidate will be detail-oriented, highly organized, and capable of handling multiple tasks in a fast-paced environment.
Job Duties and Responsibilities:
- Program Management Office Support
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Support Project Management in learning internal processes and assisting with improvements including enhancing processes and workflows
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Assist in planning, executing and monitoring critical activities and deliverables at various levels
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Maintain project-related documentation ensuring accuracy and accessibility
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Monitoring intake including reviewing submissions and working with stakeholders
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Document and track project opportunities, risks, issues & decisions
- Scheduling & Coordination
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Coordinate meetings including identifying key participants, scheduling, preparing agendas, facilitating meetings as needed and distributing minutes
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Track action items from meetings including owners, deadlines and deliverables to ensure timely completion according to priority
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Develop and build relationships with key stakeholders throughout the company
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Serve as a liaison between project teams, vendors, and stakeholders
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Provide regular updates on project progress and issues
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Work with Project Manager to update and communicate regular project documentation including presentations and reports
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Support the development of new communications best practices
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Collect and analyze project data from stakeholders regularly for reporting including key KPIs
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Prepare reports for executive leadership and committee reviews
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Assist in identifying data gaps and improvement opportunities
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Coordinate with stakeholders ensuring requirements are documented and met in data and reporting development
Knowledge and Skills:
- Ability to maintain strict confidentiality guidelines regarding client information
- Ability to work well under pressure meeting deadlines with efficiency and consistency
- Ability to establish and maintain an effective working relationship with fellow employees at all levels
- Ability to evaluate situations and adopt an effective course of action, to delegate responsibilities, organize and present facts effectively
- Ability to work and maintain multiple projects in conjunction with the Project Manager
- Ability to work with various systems while maintaining professionalism, maturity, objectivity and a cooperative attitude
Education and Experience:
- Bachelor’s degree in Business, Project Management, or a related field, OR equivalent work experience
- Strong organizational and multitasking skills
- Excellent verbal and written communication abilities
- Proficiency with productivity and project management tools (e.g., Microsoft 365, Teams, SharePoint, Microsoft Office, Smartsheet, etc.)
- Ability to work collaboratively with cross-functional teams
Preferred Qualifications:
- Experience supporting projects in a business, healthcare, technology, or operations environment
- Basic understanding of project management methodologies (Agile, Lean, PMI frameworks)
- Familiarity with data analysis tools (Excel, Power BI)
- Willingness to obtain Project Management certification (e.g., CAPM, PMP training, Lean Six Sigma Yellow/Green Belt)
