Overview
We are seeking a highly organized and detail-oriented Legal Secretary to join our dynamic legal team. This vital role offers the opportunity to support attorneys across a diverse range of practice areas, including defense civil law. The ideal candidate will bring exceptional administrative skills, a strong understanding of legal procedures, and a proactive approach to managing case files and legal documentation. This paid position provides a chance to develop your legal administrative expertise within a collaborative and fast-paced environment committed to excellence.
Duties
- Provide comprehensive executive administrative support to attorney and legal team, including calendar management, scheduling meetings, and coordinating court dates.
- Prepare, review, and proofread legal documents such as contracts, pleadings, discovery requests, and correspondence with precision and attention to detail.
- Conduct legal research using Westlaw, LexisNexis, iManage, and other case management systems to support case development and strategy.
- Manage legal case files with meticulous organization.
- Maintain accurate data entry records for case tracking and billing purposes while ensuring confidentiality at all times.
- Support attorneys in preparing for hearings or negotiations through document drafting, proofreading, transcription, and filing in compliance with court procedures.
- Coordinate communication between clients, courts, vendors, and internal teams with professional phone etiquette and organizational skills.
Requirements
- Proven experience as a legal secretary or paralegal within a busy law office environment.
- Strong knowledge of legal procedures across multiple practice areas such defense civil law.
- Proficiency in legal research tools including Westlaw and LexisNexis; familiarity with iManage or similar document management systems is highly desirable.
- Excellent writing skills for drafting legal documents and correspondence with clarity and professionalism.
- Exceptional proofreading abilities to ensure accuracy in all legal materials.
- Strong organizational skills with the ability to manage multiple priorities efficiently while maintaining attention to detail.
- Ability to handle sensitive information discreetly.
- Knowledge of administrative tasks including data entry, filing systems (both electronic and physical), phone etiquette, and clerical support functions.
- Ability to adapt quickly in a fast-paced environment while demonstrating initiative and teamwork. This role is ideal for motivated individuals eager to grow their career in the legal field by supporting diverse practice areas through meticulous administrative work combined with substantive research and document preparation.
Pay: From $10.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
