The Senior Purchasing Agent must have a strong ability to quickly and accurately perform purchasing duties, work independently and have a proven track record of being a top performer in all aspects of Purchasing. The Senior Purchasing Agent is responsible for assisting in training Purchasing Agents and maintaining all day-to-day purchasing functions, including sourcing new vendors and trades, vendor/trade management, vendor/trade negotiations, obtaining reduced costs, purchase order / work order execution and management to include managing purchasing projects as requested. Coordinates purchasing activities with other departments to maintain positive relationships and communication. Improves/creates better purchasing processes and standards. Ensures compliance with company rules, policies, and procedures. Duties include:
Controlling and Reducing Costs
Choose vendors using a balanced approach, including quality, cost, and service.
Participate and provide data to support vetting of vendors and suppliers by reviewing terms and conditions, scopes of work, establishing pricing, contract formulation, and any supplier management conditions affecting the Division.
Procure contracts and material costs at the lowest possible cost, while maintaining quality and service standards.
Work with other departments to value engineer new product and projects.
Provide support and feedback for purchasing strategy adjustments.
Provide support and feedback regarding purchasing processes to Purchasing team.
Work with peers to come up with ideas to cut costs. Motivate each other to achieve these goals.
Complete detailed estimates of costs and quantities of residential products using comparative and differential estimating techniques in Microsoft Excel and/or Google Sheets.
Design and implement strategies that reduce build-times, cost, and maintain or increase quality standards.
Directly responsible for purchasing information accuracy on sales documents (option prices, custom option costing and pricing, selection, colors, etc.).
Meet the goal of <.5% variances for all houses in all subdivisions.
Create and analyze Variance Report on a monthly basis. Work with peers to give explanations of variances that are over/under $300.
Be diligent in working with Accounting to fix any variance issues after reviewing the Variance Report.
Ensure the Exception Report is processed within 3.5 hours of receipt from Accounting; submit to Construction Project Managers by 12PM and back to Accounting by 1:30PM.
Provide hard costs for new communities and plans in a timely fashion.
Complete all hard cost updates by the assigned deadline.
Bid lumber by the assigned deadline.
Run and review Hard Cost Report (following Hard Cost Process exactly) and submit to Purchasing Manager 7 days before Hard Cost deadline.
Run and review Option Price Updates (following Option Price Update Process exactly) and submit to Purchasing Manager 3 days before Option Price Deadline.
Review and track Custom Option Request. Assist Estimating team with custom options requests if needed. Ensure all estimates are completed within 3 days of the request or 5 days for structural request that requires a drawing.
Responsible for the accuracy of custom option estinmates for Sales. Perform related administative duties, as assigned.
Follow House Release Process exactly to ensure correct variance reporting.
Provide detailed Load Budget Request Sheet to Accounting with proper expectations when asking for budgets to be loaded.
Manage compliance with vendor documents (Scope of Work, Subdivisions Spec Sheet, Master Agreement, etc.).
Manage and execute vendor documents for new and existing communities.
Maintain community specific documents (community specs, options, Schedule As, etc.).
Ensure that Hakes Brothers is submitting and collecting on all rebate programs quarterly by the 10th of the month.
Help Hakes Brothers become the Builder of Choice for our trade contractors. Manage trade contractors and suppliers relationships so they can accomplish their jobs effectively and efficiently. Work with trade contractors to create value for them, as well as for Hakes Brothers. Be firm but fair; be consistent and reliable; instill discipline, provide proper materials to execute job; negotiate pricing that creates a win-win atmosphere; be a good listener, and show respect.
Manage Professional Relationships
Cooperate with other departments and work to better the overall culture at Hakes Brothers.
