Under general supervision of the Office Manager-Fire Operations, performs a variety of secretarial, technical, organizational, and administrative activities to support the functions of the Fire department, to include support of the Shop Parts room; identifies sources, orders, stocks and issues parts and supplies and conducts inventories..
The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
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Research files and computer databases.
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Assist with processing applications for new volunteers.
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Research inquiries from volunteers with processes, policy, or personnel questions.
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Maintain department statistical and volunteer information; collect statistical data and compile data for reports; update and assure the accuracy of data bases; assist with reports for PERA & EMS Bureau.
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Collect, compile, and analyzes data and information.
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Maintain department calendar; receive, open, review and distribute mail; may prepare vouchers (reimbursement, travel, and training); establish and maintain filing procedures; coordinate and monitor assigned projects.
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Type, edit, and prepare correspondence, memoranda, letters, legal documents, information packets and other communications; respond to routine letters and composes general correspondence as directed.
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Answer phone and determine nature of the calls; log and route calls to appropriate individuals, offices, work units, divisions, or departments to handle inquiries and complaints; take and deliver messages.
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Maintain volunteer firefighter personnel files and computer databases.
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Prepare for and provide new volunteers with orientation.
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Assist public with copies of completed fire reports.
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Schedule classroom for use by department and public for trainings and meetings.
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Receive, stock, and issue materials, supplies, tools, and equipment; verify incoming shipments for appropriate quantity and quality; signs for items as appropriate.
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Orders stock items from blanket vendors; account for and verify materials received; mark stock items as they arrive.
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Maintain computerized files; compile records and utilizes computerized stock inventory system to place orders; adjust stock levels based on usage.
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Performs other related duties as assigned.
