All required qualifications must be documented on application materials.
REQUIRED QUALIFICATIONS:
PREFERRED QUALIFICATIONS:
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Motivated self-starter with strong attention to detail.
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Experience with University of Minnesota financial policies and procedures.
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Experience with University of Minnesota financial and HR Peoplesoft systems
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Fiscal experience including accounting, budget development and monitoring.
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Customer Service experience.
About the Job:
The Executive Accounts Specialist is an integral member of the FOD Center. As a primary financial contact for the Departments of Family Medicine, Ophthalmology, and Dermatology, this position is responsible for non-sponsored finance management functions focusing on transaction support and approval, reconciliation, budgeting, reporting and
forecasting. The position requires knowledge of accounting principles as well as University policy.
This position is based out of Minneapolis, MN and is eligible for hybrid work from home and/or on campus work dependent upon individual performance and organizational need, though some regular on-site work will be expected. Because the University of Minnesota is a land-grant institution that serves the state, residing in Minnesota is typically required.
JOB DUTIES:
65%: Purchasing Coordinator/Regulatory:
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Serve as the primary contact for the FOD Center by managing our general finance email inbox.; Units include Departments of Family Medicine, Ophthalmology, and Dermatology.
- Serve as a resource for unit staff and faculty on accounting policies and procedures related to purchasing, contracting, procurement cards, contracts for professional services, travel and expense reimbursements, and vouchers.
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Serve in an advisory role for clerical financial staff within the units, providing training as needed.
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Provide transactional accounting support to assigned units in coordination with supervisor.
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Coordinate with Supervisor regarding potential deficits.
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Recommend annual budgets for blanket purchase orders.
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Interpret and apply financial policies to support departmental programming.
35% General Finance:
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Serve as primary billing coordinator for FOD Center.
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Enter budget journal entries for FOD Center Prepare and enter payroll distribution updates and retro adjustments.
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Prepare payroll documents for HR entry.
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Review and verify contact lens invoices in Workday.
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Enter distribution updates and retroactive adjustments for payroll.
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Monitor available funding within designated nonsponsored funding sources.
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Work closely with HR/Payroll staff to ensure payroll expense is accurate and is aligned with Budget Plan.
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Assist Finance Manager with ad-hoc reporting and analyses as needed (may include UM Analytics).
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Work within the larger finance team in a back-up capacity as needed.
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Continue professional development through attendance of courses, workshops, seminars, and other meetings.
The Twin Cities campus of the University of Minnesota Medical School consists of 19 Clinical departments and 6 Basic Science departments. It was determined approximately 20 years ago that an effective model was needed to support departments regardless of size with the expertise required to manage all aspects of this complex organization structure. Currently there are six Clinical administrative centers and two Basic Science administrative centers. The range of departments per center is 1 to 4 and is dependent on size, scope, and in some cases natural connection of departments. Each administrative center provides administrative services to clusters of departments at the University of Minnesota Medical School. Finance, human resources, and grant pre-award processes have been centralized in these clusters, with staff working in teams.
Centralized administrative services provide many benefits, including:
Shared knowledge between departments, and high-impact customer service.
Small departments receive the same level of service as large departments.
Expanded skill sets for staff lead to better support for their unit’s faculty and mission.
We become greater than the sum of our parts through collaboration and close working relationships.
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Consistent practices across departments equals better internal audit results.
The administrative center this position serves and supports is the FOD Center, which includes the departments of Family Medicine and Community Health, Ophthalmology and Visual Neurosciences, and Dermatology.
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-8647.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.
