Personal Assistant / House Assistant – Private Family Office
Location: Palm Beach, Florida
Schedule: Full-time, primarily on-site with flexibility required
Salary: $120,000–$140,000 per annum, depending on experience
Travel: Domestic travel as required
Contract: Permanent, long-term
Start Date: By arrangement
About the Role
Prestige People is proud to represent a private family office in Palm Beach seeking an exceptional Personal Assistant / House Assistant to join their established team.
This is a varied, hands-on position combining high-level residential administration, personal assistance, household operations and travel logistics.
At its heart, the family is looking for someone who loves creating order. Someone who notices the detail others miss, thinks several steps ahead and takes genuine satisfaction from making life easier for the people around them.
No two days will look exactly the same. One moment you may be building a household tracker or reconciling expenses; the next, coordinating complex travel arrangements, sourcing something for a residence or preparing a home ahead of the family’s arrival.
For an intelligent, highly organised and service-minded professional, this is an exciting opportunity to become an invaluable part of a sophisticated private environment.
Key Responsibilities
- Managing household administration, records, trackers and documentation
- Coordinating appointments, reservations, vendors, deliveries and personal requests
- Supporting expense reports, invoices, receipts and household financial records
- Maintaining household inventories and administrative systems
- Researching products, services, destinations and solutions
- Coordinating complex domestic travel and detailed itineraries
- Supporting private aviation logistics where required
- Arranging drivers, ground transportation, luggage and travel movements
- Assisting with household projects, purchasing and sourcing
- Preparing residences and destinations ahead of family arrivals
- Supporting packing, unpacking and transitions between residences
- Using technology and systems to improve household organisation and efficiency
- Following requests through from initial instruction to complete resolution
Candidate Requirements
We are looking for someone exceptionally organised, discreet and dependable with a genuine service mentality.
Relevant backgrounds may include:
- Personal Assistant or Executive Assistant
- House Assistant or Family Assistant
- Private household or family office support
- Estate or residential administration
- Complex travel and logistics coordination
- Private aviation support
- Household inventory or estate-management systems
- Expense management or bookkeeping
Strong technology skills are important, alongside excellent written and verbal communication. Experience with estate-management software, smart-home technology, Apple products or AI tools would be advantageous.
A valid driving licence and the ability to travel domestically are required.
Above all, we’re looking for someone proactive, warm, grounded and low-ego – the type of person who sees something that needs doing, takes ownership and gets it handled.
Schedule & Environment
This is a full-time, primarily on-site position in Palm Beach.
The family’s lifestyle is dynamic, so this is not a traditional 9-to-5 role. Flexibility for occasional early mornings, evenings, travel and rotating weekend/on-call coverage is required.
In return, this is a rare opportunity to join a collaborative private team, take on meaningful responsibility and develop into a truly trusted member of the family’s wider operation.
What Is Offered
- $120,000–$140,000 per annum, depending on experience
- Permanent, long-term appointment
- Varied and stimulating private family office environment
- Opportunity to work across administration, residences and travel
- Significant scope to take ownership and develop within the position
- Opportunity to become a trusted member of an established private team
Application
Due to the confidential nature of this appointment, further information will only be shared with appropriately qualified candidates.
Please send your CV to:
[email protected]
Quote “Personal Assistant – Palm Beach” when applying.
Pay: $120,000.00 - $140,000.00 per year
Work Location: In person
