Pay: $50,000–$75,000 per year
Job description:
Who We Are
Zeffert & Gold Catering is a leading full-service catering company serving the Baltimore metropolitan area. For more than 35 years, we have built our reputation on exceptional service, fresh food, and thoughtfully executed events. We pride ourselves on creating imaginative, elegant experiences through a process that is welcoming, collaborative, and detail-oriented.
Executive Assistant
We are seeking a highly organized, proactive, and dependable Executive Assistant to support our owner and leadership team. This person will help manage priorities, coordinate communication, and ensure important projects and responsibilities continue moving forward.
The ideal candidate is someone who notices what needs to be done, follows through without constant oversight, and enjoys creating order in a busy, fast-paced environment. This position requires excellent judgment, discretion, attention to detail, and the ability to manage multiple priorities.
What to Expect
The first part of your career with us will focus on learning our company, systems, processes, and standards. As your understanding of the business grows, you will take greater ownership of scheduling, communication, project coordination, meeting preparation, and executive-level administrative support.
This is an in-person position that works closely with ownership and members of the leadership team.
What You’ll Do
- Manage calendars, appointments, meetings, reminders, and scheduling priorities
- Organize and maintain the executive’s daily and weekly priorities
- Draft, review, and manage emails and other professional correspondence
- Prepare meeting agendas, notes, reports, presentations, and supporting materials
- Attend meetings, document decisions, and track action items through completion
- Follow up with employees, vendors, clients, and leadership team members on outstanding responsibilities
- Assist with special projects and help ensure deadlines are met
- Organize documents, records, contact information, and internal resources
- Coordinate travel, reservations, appointments, and occasional personal or business-related errands
- Assist with events on site
- Handle sensitive company and personnel information with professionalism and discretion
- Anticipate needs, identify potential issues, and help resolve them before they become larger problems
- Provide occasional administrative support related to events, clients, and company initiatives
What You Bring
- Exceptional organization and attention to detail
- Strong written and verbal communication skills
- A proactive mindset and the ability to anticipate needs
- Excellent follow-through and a strong sense of personal accountability
- The ability to prioritize competing responsibilities in a fast-moving environment
- Sound judgment and discretion when handling confidential information
- A calm, professional demeanor under pressure
- Comfort communicating with employees, clients, vendors, and senior leadership
- Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
- The ability to learn new software and systems quickly
- Previous experience as an executive assistant, administrative assistant, office manager, or project coordinator is preferred
- Hospitality, catering, or event industry experience is helpful but not required
What Success Looks Like
- Leadership priorities are clearly organized and consistently moving forward
- Meetings are well prepared, productive, and followed by clear action items
- Important messages, deadlines, and commitments do not fall through the cracks
- Communication is timely, professional, and accurate
- Projects are tracked through completion without requiring repeated reminders
- The executive and leadership team have more time to focus on high-level business priorities
The Right Person
You may be a strong fit if you take pride in being dependable, prepared, and one step ahead. You enjoy solving problems, bringing structure to busy environments, and helping others operate more effectively. You understand that no two days will be exactly the same and are comfortable adjusting priorities when needed.
Compensation & Benefits
- Starting salary of approximately $50,000-$75,000, based on experience and qualifications
- Performance-based bonus opportunities
- Health and dental insurance available after 60 days
- 401(k) with company participation after 60 days
- Paid time off
- Professional development opportunities
Job Type: Full-time
Work Location: In person
Pay: $50,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
Work Location: In person
