Position Summary
Praise Homecare Inc is seeking a highly organized, detail-oriented Administrative Assistant to support and oversee daily company operations while reporting directly to the Agency Administrator. This role is critical to the success of the agency and will assist with operational oversight, hiring and interviewing staff, system setup, and ensuring full regulatory compliance with state and company standards.
The ideal candidate is proactive, professional, and experienced in administrative operations within a healthcare or home care environment.
Key ResponsibilitiesAdministrative & Operations Oversight
- Assist in overseeing daily office and agency operations
- Ensure administrative workflows run efficiently and on schedule
- Maintain organized electronic and paper filing systems
- Prepare reports, track tasks, and support operational planning
- Serve as a point of contact for internal staff communication
Hiring & Staffing Support
- Assist with recruiting, interviewing, and onboarding caregivers and administrative staff
- Schedule interviews and coordinate hiring documentation
- Maintain employee files and ensure all required credentials are current
- Support orientation and onboarding processes
Systems & Process Management
- Assist with setting up and maintaining office systems, software, and workflows
- Ensure proper use of scheduling, payroll, and compliance systems
- Track deadlines for licenses, certifications, and renewals
- Recommend process improvements to enhance efficiency
Compliance & Quality Assurance
- Ensure agency operations comply with state, federal, and company regulations
- Maintain compliance documentation and audit readiness
- Monitor policies and procedures for accuracy and updates
- Assist with preparing for inspections, audits, and reviews
Administrative Support
- Answer and direct phone calls and emails professionally
- Draft correspondence, reports, and internal communications
- Support the Agency Administrator with special projects and initiatives
- Maintain confidentiality of client and employee information at all times
Qualifications: Required Qualifications
- High school diploma or GED (Associate’s or Bachelor’s degree preferred)
- Minimum 2 years of administrative or office management experience
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook) and office technology
- Ability to handle sensitive and confidential information
Preferred Qualifications
- Experience in home care, healthcare, or a regulated industry
- Knowledge of state home care compliance requirements
- Experience with hiring, onboarding, and employee recordkeeping
- Familiarity with scheduling or home care management software
Skills & Competencies
- Strong attention to detail
- Professional and customer-service oriented
- Ability to multitask and prioritize in a fast-paced environment
- Problem-solving and critical thinking skills
- Ability to work independently and as part of a team
Work Environment & Expectations
- Office-based
- May require occasional after-hours availability during audits, onboarding, or urgent agency needs
- Must maintain a professional demeanor and appearance
Job Types: Part-time, Contract
Pay: $10.00 - $18.00 per hour
Expected hours: 30.0 per week
Work Location: In person
